C.1 – Election of Officials
"The organisation elects the President and a majority of members of the governing body."
GUIDANCE
(narrative)
.
IPACS BENCHMARK
TRANSPARENCY
- A.1 The organisation makes public its Statutes, rules and regulations
- A.2 The organisation makes public an explanation of its organisational structure including staff, officials, committee structures and other relevant decision making groups
- A.3 The organisation makes public its vision, mission, values and strategic objectives
- A.4 The organisation makes public a list of all its member organisations, with appropriate information for each
- A.5 The organisation makes public details of officials on its governing body with biographical information
- A.6 The organisation makes public an annual activity report, including institutional information, and main events reports
- A.7 The organisation makes public annual financial reports following external audit
- A.8 The organisation makes public the allowances and financial benefits of officials on its governing body, commissions and senior executives
- A.9 The organisation makes public the agenda of its General Assembly with relevant documents (before) and minutes (after) with procedure for members to add items to agenda
- A.10 The organisation makes public a summary of reports/decisions taken during meetings of governing body and commissions, as well as all other important decisions of the organisation
INTEGRITY
- B.1 The organisation recognises the IOC Code of Ethics and/or has its own Code of Ethics with designated responsibility for ensuring implementation
- B.2 The organisation has anti-doping rules which comply with the World Anti-Doping Code and designated responsibility for ensuring implementation
- B.3 The organisation complies with the Olympic Movement Code on the Prevention of the Manipulation of Competitions (and/or national regulations where applicable)
- B.4 The organisation has confidential reporting mechanisms, including for “whistle-blowers” with a protection scheme for individuals coming forward
- B.5 The organisation provides for appropriate investigation of incidents affecting sports integrity
- B.6 The organisation makes public all decisions regarding breaches of rules or codes including sanctions, as well as pending cases where applicable
- B.7 The organisation has programmes in place regarding safeguarding all persons in, or dealing with the organisation, from harassment and abuse
- B.8 The organisation is compliant with applicable laws regarding data protection and takes measures to ensure IT security
- B.9 The governing body of the organisation has committed to a policy of zero tolerance for unethical behaviour
- B.10 The organisation has adopted an anti-corruption Code of Conduct/Charter or policy
DEMOCRACY
- C.1 The organisation elects the President and a majority of members of the governing body
- C.2 The organisation has rules on campaigning to ensure election candidates can campaign on a balanced footing including opportunity for candidates to present their vision/programmes
- C.3 Election process takes place with secret ballot under a clear procedure/regulation and independent supervision
- C.4 The organisation makes public all open positions for elections and non-staff appointments including the process for candidates and full details of the roles, job descriptions, required skills and experience, application deadlines and assessment
- C.5 The organisation has established and makes public eligibility rules for candidates for election/appointment together with due diligence assessment
- C.6 The organisation has term limits for elected officials
- C.7 The organisation provides for the representation of all key stakeholders (including “active” athletes as defined in the Olympic Charter) in its committee structures and other relevant decision making groups
- C.8 The organisation has conflict of interest rules identifying actual, potential and perceived conflicts with exclusion of members with an actual conflict from decision making
- C.9 The organisation has a programme for promoting gender equality and diversity in and through sports
- C.10 The organisation has programmes designed to ensure that the members function in accordance with all Code of Ethics and ethical principles recognised by the organisation
DEVELOPMENT AND SOLIDARITY
- D.1 The organisation has a programme in place to determine transparent allocation of resources in declared development objectives
- D.2 Information is published on financial redistribution activity for main stakeholders, including figures
- D.3 The organisation has established a monitoring/audit process for the use of distributed funds for development purposes
- D.4 The organisation respects principles of sustainable development and regard for the environment
- D.5 The organisation has social responsibility and participation programmes targeting hard to reach areas
- D.6 The organisation has education programmes (on topics other than integrity) and provides assistance to coaches, judges, referees, athletes and others as appropriate
- D.7 The organisation has put in place integrity awareness/education programmes
- D.8 The organisation has legacy programmes to assist communities in which events are hosted
- D.9 The organisation has anti-discrimination rules covering a range of characteristics, such as racial, religious or sexual orientation
- D.10 The organisation dedicates appropriate resources to inclusive sport, including disciplines for those with a disability
CHECKS AND BALANCES / CONTROL MECHANISM
- E.1 The organisation has established an ethics committee with independent representation
- E.2 The organisation has an internal audit committee that is independent from its governing body
- E.3 The organisation has accounting control mechanisms and external financial audit including some anti-corruption specific measures
- E.4 The organisation conducts risk assessment including corruption-related risks
- E.5 The organisation has adopted rules which comply with competition law/anti-trust legislation in eligibility of athletes and sanctioning of events
- E.6 The organisation observes open tenders for major commercial and procurement contracts (other than events)
- E.7 Decisions can be challenged through internal appeal mechanisms with final recourse to the Court of Arbitration for Sport or an appropriate independent body ensuring the right to a fair trial
- E.8 The organisation exercises due diligence and effective risk management in bidding requirements, presentation, assessment and allocation of main events
- E.9 Awarding of main events follows an open and transparent process
- E.10 The organisation has procedures for assessing third parties (protection against external risks), such as clients, service providers, intermediaries, subcontractors, etc.
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