Budget and financial management is a crucial part of project management. This is even more so for the grants that the European Youth Foundation provides to youth organisations, since the EYF budget is made up of public money for which there needs to be transparency and accountability.

For youth organisations, financial management is a continuous process linked to the activities carried out by the organisations to fulfil their mission. Making sure the money is well spent and that there are no losses which could have been avoided is also part of the sustainability of the organisations.

Within the projects that the EYF supports, financial and budget management is understood as an integral part of what the grantee organisation should look after, from the moment when they develop their project idea until they finalise the project reporting and their report is accepted by the EYF.

This page introduces the parameters and rules for the grants of the European Youth Foundation.

For each grant application, the applicant NGO will have to fill in a budget, indicating the project costs per types of expenditure and the amounts foreseen, and an income sheet indicating the sources of funding. Before starting to fill them in, NGOs should be familiar with the instructions for financial management and reporting of the EYF. These rules are fundamental in building up a consistent budget.

Non-eligible costs

For all project grants, the EYF is not allowed to cover certain costs, which may not be included in the budget, or will not be reimbursed as part of the grant, such as:

  • purchase of equipment, software, computers, printers, or any other electric device;
  • administrative costs not clearly and visibly linked to this project other than the administrative costs mentioned in the eligible costs;
  • scholarships of any kind (school, university, research, programmes or exchanges, vocational training);
  • commercial operations;
  • construction, purchase or equipment of buildings;
  • sports activities;
  • tourism;
  • participation in international exchanges;
  • projects in agriculture and water sanitation;
  • additional funding to cover costs for disadvantaged participants to take part in projects and/or activities funded by other donors;
  • micro-credit;
  • financial support for collecting and sending pedagogical material and/or food and/or clothes and/or books anywhere in the world.