Grant obligations

In order to help you fulfil the requirements linked to your EYF-supported project, the EYF team has prepared the following checklist with links to the relevant information.

1. Visibility

You have received EYF support to start working on your activity. As specified in your contract, the EYF grant “is awarded on the condition that the Council of Europe logo, the visual identity of the EYF, as well as a reference to the support received by the European Youth Foundation (see details on the EYF website http://eyf.coe.int), appear on any document, publication, website, etc., linked to the activity and/or produced with the EYF grant”.

2. Changes to the activity

You realise that some adjustments/modifications are necessary compared to what was described in the grant application? Don’t forget that prior approval of the European Youth Foundation is necessary for changes (to the programme, venue, dates, participants, team, budget, etc.).

3. Reporting

Reporting is an important part of the process. You must fill in the online report and send a signed financial report to the European Youth Foundation within 2 months of the end of the activity. Check the guidelines on reporting on the EYF website during the preparatory phase. Don’t forget you have to provide a signed list of participants!

Here is a checklist to follow in order to respect the obligations of your contract:

Phases	Questions	To do
Preparation of documents, website, posters, etc.	Have you included the Council of Europe logo and the visual identity of the EYF?	Download the CoE logo and the EYF visual identity Mention that the project is supported by the EYF
	Are you giving visibility to the EYF?	On each post, please mention that the project is supported by the EYF and use the hashtag #eyfcoe. If the post is not written in English or French, please add a few lines in English so that the EYF can share it.
During the preparation and implementation of the project	Do you need to make changes in the venue, dates, programme, the team, the budget?	Contact the EYF via the comments page of the online grant application form and request prior approval. Keep the EYF informed about any developments
Preparation of the programme	How will you present the EYF and the Council of Europe to the participants?	Download the EYF PowerPoint presentation. Distribute the EYF leaflet (available in several languages. An EYF game is also available.
At the venue	Have you printed the EYF poster to make the EYF support visible to your participants?	Download the EYF poster (4 different versions available) and make it visible at the activity venue.
Video, online material, publications, photos	You have produced a great video of your activity. Do you mention in the credits that your activity has been supported by the EYF? Have you included a disclaimer in your printed/online publications produced with EYF support?	Download CoE logo and EYF visual identity Download the EYF visual identity and include it in your videos, online material, website, etc. For publications, indicate that they were produced with the support of the EYF and use the following disclaimer: “This publication was produced by […] with the support of the European Youth Foundation of the Council of Europe. It does not necessarily reflect the official position of the Council of Europe.”
Reporting	Have you read the reporting guidelines? Do you know exactly what the EYF expects in terms of reporting?	Check the Reporting page on the EYF website and read the financial reporting guidelines.

Any other questions? If you can’t find an answer on the EYF website, send a comment via the online system (Comments page of the online grant application).