What is an international activity?
International meeting of young people or youth leaders in Europe which contribute to the work of the youth sector of the Council of Europe in topic, methodology and with a clear European dimension.
The following hard criteria are a requirement for an international activity:
- Must fall under the Youth Sector Priorities in effect during the activity;
- Participants must represent at least 7 Council of Europe member states*;
- It has to be run by an international team (4 nationalities represented in the project team);
- 75 % of participants under 30 years old;
- A gender and geographical balance must be ensured;
- A gender perspective is taken into account throughout the whole process.
- Importance is also given to a non-formal education approach in your projects.
Until now, four working days were considered as a minimum duration for an international activity based on the principles of non-formal education/learning. However, in order to adapt to NGOs’ needs, the EYF will no longer consider this duration as a hard criterion. Nevertheless, the EYF will continue to assess grant applications on the basis of their merit and the quality of the programme provided. NGOs applying for activities lasting less than four days will have to convince the EYF that the activity is based on a non-formal education approach.
These activities should not already be a part of a work plan. Publications, materials and websites are not eligible as an international activity. However they can be included as outcomes of an international activity.
Statutory or internal meetings (e.g. Board meetings, General Assemblies) cannot be supported as a one-off international activity. These are covered by an EYF structural grant. If a statutory meeting takes place in conjunction with an international activity supported by the EYF (e.g. a Board meeting directly after the activity), this has to be clearly explained and the relevant costs must be separated.
The maximum grant allocated is €20 000.The EYF will cover up to two-thirds of the total real costs of the activity. NGOs need to find additional resources to cover the remaining one-third. The EYF will normally request the payment of the first instalment of the grant – 80% of the grant awarded – 10 weeks before the start of your activity. However it can take up to 3 weeks until the money arrives on your bank account. The remaining 20% will be paid upon receipt of a complete activity and financial report (check the Reporting page).
Gender perspective criteria included in all EYF grants
Special attention will be given to applications integrating a gender perspective. This should be clearly explained in the grant application. Gender perspective does not mean having an equal number of female and male participants. You should try to develop your project looking through different gender glasses, taking into account the needs of young women and men.
What costs are covered by the grant?
Participant’s travel, accommodation and food are covered. Also trainer/expert fees, production of material and renting of rooms and equipment. Volunteer time can be included up to a maximum of 10% of the total budget.
The volunteer cannot be paid (travel, accommodation, food can be covered) but the monetary value of the volunteer’s contribution can be included in expenditure and income. A more detailed explanation can be seen in the Volunteer time recognition .
Who can apply?
- International non-governmental youth organisations can apply on their own;
- International networks of youth NGOs can apply on their own;
- Regional networks of youth NGOs can apply on their own;
- National non-governmental youth organisations can apply if the activity is prepared in partnership with at least 3 other national NGOs or networks from different countries or with at least 1 international NGO or network.
When to apply?
How to apply?
Every NGO interested in applying to the European Youth Foundation has to go through this application process.
* Statute of the European Youth Foundation
Article 3 – Participation by Contracting Parties to the European cultural Convention, not members of the Council of Europe: Any Contracting Party to the European Cultural Convention which is not a member of the Council of Europe may be invited by a decision of the Committee of Ministers to participate in the activities of the Foundation.