Every NGO interested in applying to the European Youth Foundation has to go through this process.

application process image: NGO registration, grant application, EYF assessment and decision











NGO registration

NGO wishing to apply for a grant must first of all register online in English or French.

Grant application

 There are four kinds of grants open to different types of organisations: international activities (open to international, national, regional, NGOs/networks), annual work plans (open to international NGOs/networks), pilot activities (open to local, national, regional NGOs/networks), structural grants (open to international and regional NGOs/networks). Projects must respond to the priorities of the Council of Europe youth sector. 

In the section forms & guidelines all the application forms and budget forms can be found in editable formats. They can be used for drafting the grant application. Other templates are also available. The grant application must be filled in and submitted in the EYF grant online system in English or French. 

EYF assessment

The EYF secretariat assessed the applications according to their merits in relation to the grant characteristics. The EYF secretariat may ask the applicant NGO for clarifications on the application, and in this case, specific fields of the online application will be re-opened for the NGO to modify it. Each application goes through a three-step assessment process. 


The decision of the EYF grants is taken by the Programming Committee on Youth. The Programming Committee on Youth (PC) consists of 8 government representatives and 8 non-governmental youth organisations. It establishes and monitors the programme of the European Youth Foundation and the European Youth Centres of the Council of Europe. The PC meets in June and December.  The members are elected for a two-year mandate. It takes the decisions on all applications submitted to the EYF as well as on the study sessions organised in co-operation with the European Youth Centres.

The decisions possible on an application are: application awarded, application rejected, or the application may be resubmitted. A response letter is sent to the applicant NGO with the explanation of the decision.

The list of granted projects can be found here. 

Relevant documents:

 Grant acceptance form and steps in case the grant is awarded

In case the application is awarded a grant, the EYF secretariat will be in touch with the applicant organisation for the next steps. They include signing a grant acceptance form, and sending the grant instalments. 

If a project is awarded, 80% of the grant awarded will be transferred approximately 10 weeks before the start of the project. The decision to support a project will be withdrawn if it becomes apparent that it was based on false information or if the NGO does not acknowledge receipt and acceptance of the decision and its conditions. In the case of annual work plance, there are three instalments, 60% when the signed grant acceptance form is sent to the EYF and the conditions in the contract (if any) are met. The other two payments of 25% and 15% are linked to the receipt of a satisfactory interim and final report.

The remaining 20% is paid upon assessment of the satisfactory activity and financial report. 

The beneficiary reports back on the activity within 2 months of the end of the project. The beneficiary must justify the use of the grant given by providing:

  • a clear and complete activity and financial report;
  • a final budget showing the total real costs of the activity;
  • all proofs of expenditure related to the costs.


​The EYF reserves the right to suspend, cancel or withdraw from the activity or activities and their financing if substantial errors, irregularities or fraud of any kind have been discovered at any stage of the execution or if the beneficiary has failed to take all appropriate measures to remedy the situation. The beneficiary will have to reimburse in full or in part, the grant. Sanctions will apply in the case of fraud.