Special call Ukraine
1. How can we confirm that young people participate in the decision-making of our NGO if this is not explicitly included in the statute of the NGO?
Rather often, the statutes of NGOs do not include explicit information about the age of the decision-making bodies representatives. When registering in the online system of the EYF, you will need to explain the governance process of your NGO and how young people decide on your NGO’s programme of activities. The EYF assesses registrations on the basis of this descriptions, so ensure you explain clearly how the process of decision-making works in your NGO.
2. If we are a very young organisation, set up a few months ago, do we have the right to register and apply for the grants of the EYF?
Yes. In case your organisation has not organised many activities so far, in the registration form you can provide information about a project idea you wish to implement with the support of the EYF.
3. Can we apply for EYF grants as an informal group?
No. The EYF supports only NGOs that have a statute and exist as NGOs.
4. We work mostly with children and families. Can we apply?
In the registration form, you will need to provide very clear information on the work you do in relation to young people and how young people are involved in the decision-making of your organisation. Nothing prevents you from working with other target groups, however, young people are the core target group and they have the power to decide on your NGO’s programme of activities.
5. If there are more organisations involved in the project, do they all need to register with the EYF?
No, only the applicant organisation needs to be registered in the EYF system, and then you can add the other organisations as partner in the application form. If the other partners are youth organisations, you may encourage them to register as well, so in the future they could also apply for their own projects with the EYF.
6. Can our organisation have also some members over 30, in addition to those under 30?
Yes. What must be clarified for your EYF registration is that young people under 30 have the power to decide on your NGO’s programme. People of other ages can also be involved, in addition, but there needs to be a clear space, voice and process through which young people decide.
7. Can local self-government bodies apply for an EYF grant?
No. Public institutions and governmental agencies cannot apply for EYF grants. However, they can be partners in a project proposed by an NGO. Only youth NGOs can apply for EYF grants.
8. Our organisation has an EYF-supported project in the implementation stage. Can we submit a project proposal for this call before the end of the implementation of the previous one?
Yes, there is no rule preventing you from doing this. However, we advise you to clarify with your members and project team the fact you have the human capacity to carry out several projects at the same time.
9. Can we apply with more than one project?
Yes. However, we advise you to clarify with your members and project team the fact you have the human capacity to carry out several projects at the same time.
10. Does the project have to be in one country only at local level?
For the purpose of this special call, the needs to which the project responds need to be contextualised, so the project should respond to a need of young people in a specific context. The projects may have a local, regional, national as well as cross-border scope.
11. We have projects for individual development or participation in sports competitions, can we apply?
The EYF cannot cover individual projects, such as scholarships or participation in sports competitions. A list of other non-eligible activities and costs can be found on the EYF website page Budget and financial management (coe.int)
12. Can we apply for a project about teaching Ukrainian history to the local people outside of Ukraine?
The projects under this special call should be interventions based on youth work, so outside the formal curriculum of schools. If your project is to bring history teaching during school time, then the project is not within the scope of the EYF. If, however, you foresee awareness raising activities with young people for the local communities, you may also include historical awareness activities. Bear in mind also that the EYF supports projects based on non-formal education, so you will need to develop appropriate methods for historical awareness raising activities. You will also need to explain how the project links with the priorities of the youth sector of the Council of Europe.
13. Could English language and IT courses for youth team members and young volunteers and internally displaced people be among the activities of a project under this special call?
As long as you can explain how these courses support young people from Ukraine and link to the priorities of the Council of Europe, this is possible. However, if these courses are a form of vocational training, please bear in mind that the EYF cannot fund them.
14. We have a project on the model United Nations, young people from Ukraine will participate alongside other young people. Can we apply?
You will need to explain how the project supports young people from Ukraine in tackling their challenges and needs, just like in other projects. You will also need to develop your project idea beyond the methodology of the model UN, but rather in terms of contextualised needs of the young people, project interventions and what change you wish to make.
15. Can international organisations apply for this call?
No. The call is open for local youth NGOs, national youth NGOs and regional networks of youth NGOs. As an international organisation, you can encourage your local or national members to apply or to approach another youth NGO in their context and apply with them.
Budget and grant financial process
16. Do we need a bank account in euro?
Yes. In case this is not possible, please contact the EYF.
17. If we have no staff, can the project coordinator be paid an expert fee?
Yes. For all types of experts needed in the project that are not staff of your NGO, you may include an expert fee, and this includes the project coordinator.
18. What percentage of the total amount of the grant will be paid to the grantee NGO in the first instalment?
80% of the grant awarded by the EYF. The rest of the grant will be transferred after the assessment of the narrative and financial report. For additional information on reporting, please visit How to report? (coe.int)