Why do I have to register?
All grant applications submitted to the EYF have to be submitted online via its application and reporting system. To have access to the application forms, youth NGOs first of all have to fill in an online registration form, which is for EYF purposes only and does not constitute an official registration. More information is available on the Registration page.
Who is eligible to register with the EYF?
The EYF does not support individuals. It only supports non-governmental youth organisations.
Organisations are difficult to define and classify, which is why you have a few questions to answer before registering. This is to help you think about whether your organisation and its work correspond to what the EYF supports. If this is not the case, you should approach other funding agencies more suitable to support your work. There is no point wasting time and energy for nothing!
Before registering, you should also have a look at the homepage of the Council of Europe's youth sector. The orientation of your organisation (its vision and mission, and its field of operation and main activities) must have a link with the work of the Council of Europe and the priorities of the youth sector. Each organisation has a different purpose, perspective and interest. What is important is that the organisation seeks social improvement based on human rights, democracy and the rule of law for a more tolerant society.
Your organisation must be non-profit-making and non-governmental, i.e. not part of a government. If you are funded or partially funded by a government, no government representative can be a member. It cannot be a private business either.
Your organisation must be a youth organisation: the decision-making structure is composed of young people; the members of the organisation must be young people; your activities and projects are carried out by young people, for young people and with young people.
What if we carry out youth activities, but belong to an organisation that is not a youth organisation?
Question: my organisation is a group of young people working on youth activities but we belong to an organisation that is not a youth organisation. Can we register?
Answer: you can register if the youth group is a separate entity, has its own statutes and bank account and takes decisions separately from the main organisation.
Question: my organisation is part of a local authority, let's say a youth centre or youth club. Can we register?
Answer: if the youth centre can take decisions separately from the local authority, yes. If all programmes and activities of the youth centre or youth club are taken only by the authorities, then no, you cannot register.
What is an international youth NGO for the EYF?
An international non-governmental youth organisation has its headquarters or seat in one of the 50 signatories to the European Cultural Convention (46 member states of Council of Europe plus Kazakhstan, Holy See, Russian Federation and Belarus) and has branches and/or member organisations in at least 7 other countries. Find out more information here.
What is an international network of youth NGOs for the EYF?
An international network of non-governmental youth organisations is composed of organisations from different countries that have decided to work collaboratively on a long-term basis. The minimum required is 7 organisations based in 7 different countries. In the EYF context, we mention the applicant country plus 6 other NGOs as we consider that such a network needs to define – if only for the purpose of working with the EYF – one organisation that serves as the "headquarters" and/or international cooperation structure. Find out more information here.
What is a regional network of youth NGOs for the EYF?
A regional network of non-governmental youth organisations is similar to an international network, except that:
- it is composed of at least 4 and not more than 6 organisations (with a “central” organisation and 3 to 5 member organisations)
- it has a "regional" scope of work, and this means that it should be working within a specific regional area of Europe. The term regional refers to supra-national and not regional in the sense of one region in one country.
Find out more information here.
What is a national youth NGO for the EYF?
A national non-governmental youth organisation operates at national level in one of the 50 signatories to the European Cultural Convention (46 member states of Council of Europe plus Kazakhstan, Holy See, Russian Federation and Belarus). Its members and scope of activities remain at national level. Find out more information here.
What is a local youth NGO for the EYF?
A local non-governmental youth organisation operates at local level or in a restricted area (village, town, region) within one of the 50 signatories to the European Cultural Convention (46 member states of Council of Europe plus Kazakhstan, Holy See, Russian Federation and Belarus). Its members and scope of activities is at local level. Some local organisations have been working with partners from other areas, but unless this partnership is structured and goes beyond ad hoc projects, it should not consider itself as national or international. Find out more information here.
Can organisations from outside the Council of Europe member states register and receive support and funding from the EYF?
The EYF can only register youth NGOs based in one of the countries signatories to the European Cultural Convention (the 46 member states of the Council of Europe plus Kazakhstan, Holy See, Russian Federation and Belarus).
Question: My organisation is based in the Mediterranean basin and we have been working a lot on projects fitting into the priorities of the Council of Europe's youth sector. Can we register?
Answer: Organisations having access to EYF grants must be based in one of the countries that have signed the European Cultural Convention. If they are based in other neighbouring countries, they can work in partnership with a youth organisation that meets the EYF criteria and that can request funding, but cannot register or apply for funding directly.
What do I need to do if my organisation was already registered in the old EYF system (before 2013)?
Basic information on all NGOs working with the EYF before 2013 was transferred to the new online application and reporting system launched in 2013.
You will keep your NGO number, but this will no longer be your login. Your organisation's email (the one used in the old system) will be your new login. Your password when logging on for the first time is the one you used in the old system.
Even if you were registered with the EYF before 2013, you will need to verify the information, fill in what is missing and upload your statutes and latest annual report of activities. When you submit your new registration form, the EYF will contact you if we need any clarification or additional information.
Contact the EYF if you have a problem.
Where and how do I register?
How long does registration take?
If your registration form is filled in correctly and you have provided all the information requested, you will be informed within a couple of days if your registration can be accepted or not.
Please make sure you read all the help buttons and guidelines in the online registration form.
More information is available on the Registration page.
My NGO is already registered, but some details have changed. What shall I do?
Once your registration form has been validated, you will have the possibility of modifying the information it contains by logging on to the online system and clicking in the menu "NGO" and on "Managing your information" (blue icon on the left side). In the registration form, find the information to be changed, make the necessary change and click on the button "Change request" at the bottom of the page.
Some modifications are subject to validation from the EYF Secretariat (the name of your organisation, acronym, email address and type of NGO). Other changes can be made without our validation and we would advise you to keep all information updated (for example, it is good to make sure that the name of the person responsible is updated).
Do I have to register each time I make a new grant application?
No – you only have to register once. Your NGO will have a reference number that will be used for all grant applications and reports.
When you log on to the online system, you can find all your applications and reports in the “Project” and “Report” menus.
My NGO is registered, but I’ve lost the password
Use “Password recovery” on the login page of the online system. You will receive an email with your password.
How to change my password?
If you wish to change your password, log on to the online system, open the NGO menu / Managing your information and click on Change Request at the bottom of the registration form. Click on “Change password” under Email.