NB_CE

    Strasbourg, 13 February 2013 T-PD-BUR(2013)RAP29Abr

    BUREAU OF THE CONSULTATIVE COMMITTEE OF THE CONVENTION FOR THE PROTECTION OF INDIVIDUALS WITH REGARD TO AUTOMATIC PROCESSING OF PERSONAL DATA [ETS N° 108]

    (T-PD-BU)

    29th meeting of the Bureau

    Strasbourg, 5 – 7 February 2013
    _________

    ABRIDGED REPORT

    DG I – Human Rights and Rule of Law

    The Bureau of the Consultative Committee of the Convention for the Protection of Individuals with regard to Automatic Processing of Personal Data (T-PD-BU) held its 29th meeting in Strasbourg from 5 to 7 February 2013 with Mr Jean-Philippe Walter (Switzerland) in the Chair. The agenda as adopted by the Bureau of the T-PD and the list of participants are set out in Appendices I and II.
    The Bureau of the T-PD:

    1. took note of information presented by Mr Jan Kleijssen, Director, Information Society and Action against Crime, DGI, on the forthcoming stages in the modernisation process following the adoption of the proposals by the T-PD (29th plenary meeting, 27 – 30 November 2012), in particular the setting up of an ad hoc committee, and on the major developments since the plenary meeting;

    2. examined the draft explanatory report to the modernised version of the Convention and asked the Secretariat to make the necessary changes so that it could be forwarded to delegations and observers at the beginning of March (following the Bureau’s validation of the revised version by written procedure) in order to obtain their written comments and to be able to have those comments in time for the 30th meeting of the Bureau (28-30 May 2013);

    3. took note of information presented with regard to the draft terms of reference of the Ad-Hoc Committee on Data Protection (CAHDATA) and asked the Secretariat to make additions to the draft in order to include, as observers, an extensive list of non-member states and certain international organisations (United Nations, Organization of American States, African Union, Economic Community of West African States, Association of Southeast Asian Nations, APEC) while underlining the necessity to revise the proposed formulation of Article 22 (entry into force) of the modernisation proposals of Convention 108 and asked the Secretariat to organise the modalities of this revision;

    4. examined the proposals relating to the mechanism for assessing implementation of the modernised Convention and asked the Secretariat to revise these proposals in the light of the discussions;

    5. took note of information presented by the scientific expert, Mr Joseph A. Cannataci, in connection with the report entitled “Recommendation (87)15 – Twenty-five years down the line”, which would be on the agenda of the 30th plenary session of the T-PD and held an exchange of views on the follow up to this work on the basis of proposals by the expert, who recommended giving consideration to standard-setting work (binding instrument) in this field and also presented his propositions to the members of the Bureau of the Convention Committee on Cybercrime (T-CY);

    6. took note of information presented by the scientific expert, Mr Paul De Hert, in connection with the report on the collection and processing of biometric data, which would also be on the agenda of the 30th plenary session;

    7. examined the draft questionnaire prepared by the scientific expert to assess the implementation of Recommendation R(97)5 on the protection of medical data and asked the Secretariat to co-ordinate the forthcoming stages in this work, namely finalisation of the questionnaire (on the basis of written comments sent by the participants) and sending of the questionnaire to delegations by the end of April at the latest (deadline for replies - 30 June) so that the scientific expert could submit a draft report in September;

    8. examined the draft revised Recommendation on the protection of personal data used for employment purposes and asked the Secretariat to make the proposed changes and to forward the revised version to participants so that it could be sent beginning of April at the latest to delegations and observers for comment beginning of April at the latest (deadline for replies – 10 May) and re-examined at its 30th meeting;

    9. took note of information presented by the Secretariat of the Enlarged Partial Agreement on Sport (EPAS) on the work in progress on the manipulation of sports results and agreed that the Bureau would prepare an opinion on the preliminary draft Convention against manipulation of sports results, which would be submitted to the Drafting Group at its plenary meeting on 20-22 March 2013;

    10. took note of information presented by the Secretariat of the Bioethics Committee (DH-Bio) on the committee’s activities in the field of using health related data, including genetic data, for insurance purposes and concerning the research on biological material of human origin and biobanks, as well as future activities on electronic medical file;

    11. took note of the invitation to the Kingdom of Morocco to accede to Convention 108 and of the recent adoption in Uruguay of the law ratifying Convention 108, suggesting that this country would shortly be acceding to the Convention;

    13. decided to postpone to its 30th meeting the information items not covered (revision of the document on the case law of the European Court of Human Rights relating to data protection and the Data Protection Day);

    14. confirmed that its next meeting would take place from 28 to 30 May 2013 (the 31st meeting being at present scheduled for 28 to 30 November 2013).

    APPENDIX I.

    Strasbourg, 05 February 2013 T-PD-BUR 29 (2013)OJ_en

    BUREAU OF THE CONSULTATIVE COMMITTEE OF THE CONVENTION FOR THE PROTECTION OF INDIVIDUALS WITH REGARD TO AUTOMATIC PROCESSING OF PERSONAL DATA
    [ETS n° 108]

    29th meeting, Strasbourg, Agora room G4

    From 5 February 2013 – 9:30 am
    to 7 February 2013 – 4 pm

    AGENDA

    1. Opening of the meeting

Abridged report of the 29th Plenary meeting of the Consultative Committee (27-30 November 2012)

Report of the 28th meeting of the Bureau of the T-PD (27-28 September 2012)

Work programme of the T-PD

T-PD’s rules of procedure

    2. Adoption of the agenda

    3. Statement by the Secretariat

    Jan Kleijssen, Director, Information Society and action against crime

    4. Modernisation of Convention 108

    Scientific Expert: Ms Cécile de Terwangne, Professor Law Faculty, CRID Research Director, Namur University (FUNDP)

      Required action: The Bureau will examine the draft explanatory report and will take note of the information provided concerning the evaluation and follow-up mechanism and concerning the ad hoc committee

Final document on the modernisation of Convention 108

· T-PD-BUR(2013)03

Draft Explanatory report

· T-PD-BUR(2013)01

Draft terms of reference of the Ad hoc Committee

Information elements concerning the evaluation and follow-up mechanism

Report on the modalities and mechanisms for assessing implementation of the Convention for the Protection of Individuals with regard to Automatic Processing of Personal Data (ETS 108) and its Additional Protocol

Secretariat Comments on the strengthening of the Convention’s follow up mechanism

    5. Data protection and Police

    Scientific expert: Mr Joseph A. Cannataci, Professor at the University of Groningen, Faculty of Law, Netherlands

      Required action: The Bureau will take note of the information provided by the scientific expert and will decide on the next steps to be taken as regards to this works.

    · “Recommendation (87)15 – Twenty-five years down the line: Report“ (restricted)

    · Recommendation (87)15 of the Committee of Ministers to the member States on regulating the use of personal data in the police sector

    6. Biometrics

    Scientific expert: Professor Paul De Hert, Head of the Department Interdisciplinary Legal Studies at Tilburg University, Netherlands

      Required action: The Bureau will take note of the information provided by the scientific expert and will decide on the next steps to be taken as regards this work.

    ·

Experts’ Report on the application of the principles of Convention 108 to the collection and processing of biometric data

    ·

2005 Progress report on the application of the principles of Convention 108 to the collection and processing of biometric data

    ·

Resolution 1797 (2011) of PACE “The need for a global consideration of the human rights implications of biometrics”

    ·

Recommendation 1960(2011) of PACE “The need for a global consideration of the human rights implications of biometrics”

    7. Protection of medical data

    Scientific expert: Mr Joseph A. Cannataci, Professor at the University of Groningen, Faculty of Law, Netherlands

      Required action: The Bureau will take note of the information provided by the scientific expert and will decide on the next steps to be taken as regards this work.

    8. Data protection used for employment purposes

      Required action: The Bureau will examine the draft revised Recommendation in order to make the necessary changes before its transmission to delegations and observers for comments.

Draft (revised) Recommendation on the protection of personal data used for employment purposes

Study on Recommendation (89)2 on the protection of personal data used for employment purposes and to suggest proposals for the revision of the above-mentioned Recommendation by Mr Giovanni Buttarelli.

on the protection of personal data used for employment purposes

    9. Data Protection Day

      Required action: The Bureau will take note of the information provided by the Secretariat.

Activities and events organised by member states and observers

    10. Cooperation with other Council of Europe Bodies

      Required action: The Bureau will take note of the information provided by the Secretariat.

      · Committee on Bioethics (DH – Bio)

      · Enlarged Partial Agreement on Sport (EPAS) – Sport Conventions Division

    Draft International Convention to combat the manipulation of sports results (restricted)

    11. State of signatures, ratifications and accession

    Required action: The Bureau will take note of the information provided by the Secretariat.

    · Overview Convention 108

    · Overview additional Protocol

    12. Events and data protection activities as well as work of other international organisations and institutions: overview

    Required action: The Bureau will take note of the information provided by the Secretariat.

      · 6th CPDP Conference « Computers, Privacy and Data Protection » (23-25 January 2013, Brussels)

      · International Conference 'Online Privacy: Consenting to your Future' (21-22 March 2013, Malta)

    13. Observers

    Required action: The Bureau will take note of the information provided by the observers.

    14. Other issues

    Draft order of business

   

5 February 2013

6 February 2013

7 February 2013

Opening

09:30 am

Items 1,2,3 & 5

Item 4

Item 4, 6 and remaining items

End

12:30am/1pm

Lunch

Lunch

Lunch

Re-opening

2 pm/2:30pm

Items 5, 7 and 8

Item 4

Item 6 and remaining items

 

8 pm

Informal gathering

   

    APPENDIX II.

    Strasbourg, 7 February / février 2013 T-PD-BUR 29(2013)LP(Final)

    BUREAU OF THE CONSULTATIVE COMMITTEE OF THE CONVENTION FOR THE PROTECTION OF INDIVIDUALS WITH REGARD TO AUTOMATIC PROCESSING OF PERSONAL DATA
    [ETS 108]

    BUREAU DU COMITE CONSULTATIF DE LA CONVENTION POUR LA PROTECTION
    DES PERSONNES A L’EGARD DU TRAITEMENT AUTOMATISE
    DES DONNEES A CARACTERE PERSONNEL
    [STE n° 108]

    (T-PD-BUR)

LIST OF PARTICIPANTS

LISTE DES PARTICIPANTS

    Strasbourg, 5-7 February / février 2013
    Building / bâtiment AGORA
    Room / salle 04

    DG – I Human Rights and Rule of Law
    DG – I Droits de l’Homme et Etat de droit

    MEMBERS OF THE BUREAU / MEMBRES DU BUREAU

    CZECH REPUBLIC / RÉPUBLIQUE TCHÈQUE
    Hana Štĕpánková, [First Vice-chair], Head of the Press Department, Spokeswoman, Office for Personal Data Protection

    FRANCE
    Catherine Pozzo-di-Borgo, [Seconde Vice-présidente], Commissaire du Gouvernement adjoint auprès de la CNIL, Secrétariat Général du gouvernement

    ITALY / ITALIE
    Pierruci Alessandra, Garante per la Protezione dei Dati Personali

    LUXEMBOURG (apologised/excusé)

    PORTUGAL
    João Pedro Cabral, Legal Adviser, Directorate General of Justice Policy, Ministry of Justice

    SERBIA / SERBIE
    Nevena Ružić, Head of Office, Commissioner for Information of Public Importance and Personal Data Protection

    SPAIN / ESPAGNE
    Agustín Puente Escobar, Director, Agencia Española De Protección De Datos, State Attorney - Head of the Legal department

    SWITZERLAND / SUISSE 
    Jean-Philippe Walter, [Président], Préposé fédéral à la protection des données et à la transparence (PFPDT), Chancellerie fédérale

    OBSERVERS / OBSERVATEURS

    TURKEY / TURQUIE
    Nurullah Yamali, Counsellor (Rapporteur Judge) / Permanent Representation of Turkey to the CoE

    USA / ETATS-UNIS
    Evan G. Reade, Consul General, Deputy Permanent Observer to the Council of Europe, Consulate General United States of America

    EUROPEAN COMMISSION / COMMISSION EUROPEENNE
    Katerina Dimitrakopoulou, Policy Officer, Directorate C: fundamental rights and Union citizenship, Unit C3 Data Protection

    COUNCIL OF THE EUROPEAN UNION / CONSEIL DE L’UNION EUROPEENNE
    Guy Stessens, Council of the European Union, General Secretariat

    EUROPEAN DATA PROTECTION SUPERVISOR (EDPS) / LE CONTRÔLEUR EUROPEEN DE LA PROTECTION DES DONNÉES (CEPD)

Alba Bosch Moline, Legal officer, European Data Protection Supervisor (EDPS)

    ASSOCIATION EUROPEENNE POUR LA DEFENSE DES DROITS DE L’HOMME / EUROPEAN ASSOCIATION FOR THE DEFENSE OF HUMAN RIGHTS (AEDH)
    Marise Artiguelong, Déléguée

    FRENCH-SPEAKING ASSOCIATION OF PERSONAL DATA PROTECTION AUTHORITIES / ASSOCIATION FRANCOPHONE DES AUTORITÉS DE PROTECTION DES DONNÉES PERSONNELLES (AFAPDP) (apologised/excusé)

    INTERNATIONAL CHAMBER OF COMMERCE (ICC) / CHAMBRE DE COMMERCE INTERNATIONALE (CCI) (apologised/excusé)

    INTERNATIONAL CONFERENCE OF DATA PROTECTION AND PRIVACY COMMISSIONERS / CONFÉRENCE INTERNATIONALE DES COMMISSAIRES À LA PROTECTION DES DONNÉES ET DE LA VIE PRIVÉE (apologised/excusé)

    INTERPOL
    Caroline Goemans-Dorny, Senior Counsel, I.C.P.O.-INTERPOL

    INTERNET SOCIETY / L’INTERNET SOCIETY (ISOC)
    Christine Runnegar, Senior Policy Advisor

    OTHER PARTICIPANTS / AUTRES PARTICIPANTS

    COUNCIL OF EUROPE DATA PROTECTION COMMISSIONER / COMMISSAIRE A LA PROTECTION DES DONNEES DU CONSEIL DE L’EUROPE
    Eva Souhrada-Kirchmayer

    SCIENTIFIC EXPERTS / EXPERTS SCIENTIFIQUES

    Cécile de Terwangne, Professeur à la Faculté de Droit, Directrice de recherche au CRIDS (Centre de Recherches Informatique, Droit et Société), Facultés Universitaires Notre-Dame de la Paix (FUNDP)

    Joseph Cannataci, Professor, Chair in European Information & Tech., Department of Business Law, Faculty of Law, University of Groningen, The Netherlands

    Paul de Hert, Professor at Tilburg Institute for Law (TILT), Technology, and Society Tilburg University

    SECRETARIAT

    DG I – Directorate General Human Rights and Rule of Law /
    DG I - Direction Générale Droits de l’Homme et Etat de Droit

    Information Society and Action against Crime Directorate / Direction de la Société de l’Information et de la lutte contre la criminalité

    Jan Kleijssen, Director / Directeur

    Media, Information Society, Data Protection and Cybercrime Department / Service des médias, de la société de l’information, de la protection des données et de la cybercriminalité

    Jan Malinowski, Head of Department / Chef de service

    Data Protection and Cybercrime Division / Division de la protection des données et cybercriminalité

    Alexander Seger, Head of Division / Chef de Division

    Sophie Kwasny, Secretary of the T-PD / Secrétaire du T-PD

    Maria Michaelidou, Programme Advisor / Conseillère de programme

    Szilvia Simond, Assistant / Assistante

    Bioethics Department / Service de la Bioéthique

    Laurence Lwoff, Secretary of the DH-BIO / Secrétaire du DH-BIO

    DG II. - Directorate general of Democracy
    DG II. - Direction générale de la démocratie

    Enlarged partial agreement on sport (EPAS) / Accord partiel élargi sur le sport (APES)

    Stanislas Frossard, Executive Secretary / Secrétaire exécutif

    INTERPRETERS/INTERPRETES

    Grégoire Devictor
    Derrick Worsdale
    Isabelle Marchini