Registration

1. Who is eligible to register with the EYF?

The EYF does not support individuals. It only supports non-governmental youth organisations.

Organisations are difficult to define and classify, which is why you have a few questions to answer before registering. This is to help you think about whether your organisation and its work correspond to what the EYF supports. If this is not the case, you should approach other funding agencies more suitable to support your work. There is no point wasting time and energy for nothing!

Before registering, you should also have a look at the homepage of the Council of Europe's youth sector (www.coe.int/youth). The orientation of your organisation (its vision and mission, and its field of operation and main activities) must have a link with the work of the Council of Europe. Each organisation has a different purpose, perspective and interest. What is important is that the organisation seeks social improvement based on human rights, democracy and the rule of law for a more tolerant society.

Your organisation must be non-governmental, i.e. not part of a government. If you are funded or partially funded by a government, no government representative can be a member. It cannot be a private business either.

Your organisation must be a youth organisation: the decision-making structure is composed of young people; the members of the organisation must be young people; your activities and projects are carried out by young people, for young people and with young people.

 

2. What if we carry out youth activities, but belong to an organisation that is not a youth organisation?

Question: my organisation is a group of young people working on youth activities but we belong to an organisation that is not a youth organisation. Can we register?

Answer: you can register if the youth group is a separate entity, has its own statutes and bank account and takes decisions separately from the main organisation.

Question: my organisation is part of a local authority, let's say a youth centre or youth club. Can we register?

Answer: if the youth centre can take decisions separately from the local authority, yes. If all programmes and activities of the youth centre or youth club are taken only by the authorities, then no, you cannot register.

 

3. What is an international youth NGO for the EYF?

An international non-governmental youth organisation has its headquarters or seat in one of the 50 signatories to the European Cultural Convention (47 member states of Council of Europe plus Kazakhstan, Holy See and Belarus) and has branches and/or member organisations in at least 7 other countries. It has a centralised international secretariat and a central decision-making body for the overall strategy and action plan of the international organisation. In this case, the seat should apply to the EYF as an international organisation.

Branches or member organisations can apply separately depending on the policy of the  organisation. But they can only apply as national (or local) organisations.

Question: My organisation has been involved in EVS and international exchanges with participants from all over Europe. Does this make us international?

Answer: not necessarily. To have hosted or sent an EVS does not mean your organisation has an international scope.

 

4. What is an international network of youth NGOs for the EYF?

An international network of non-governmental youth organisations is composed of organisations from different countries that have decided to work collaboratively on a long-term basis. The minimum required is 7 organisations based in 7 different countries. In the EYF context, we mention the applicant country plus 6 other NGOs as we consider that such a network needs to define – if only for the purpose of working with the EYF – one organisation that serves as the "headquarters" and/or international cooperation structure.

To receive funding from the EYF, the "central" organisation should apply for a work plan or international activity in the name of the other organisations in the network. This organisation can also apply for a structural grant (see eligibility criteria) on behalf of the network.

Question: My organisation has carried out projects with other organisations all over Europe. Does this make us an international network?

Answer is: not necessarily. Unless you have worked on common strategies and sharing of resources and/or funding on a regular basis, your organisation cannot be considered as an international network.

 

5. What is a regional network of youth NGOs for the EYF?

A regional network of non-governmental youth organisations is similar to an international network, except that:
-     it is composed of at least 4 and not more than 6 organisations (with a head and 3 to 5 member organisations)
-     it has a "regional" scope of work, and this means that it should be working within a specific regional area of Europe. The term regional refers to supra-national and not regional in the sense of one region in one country.

Example: 4 organisations based in Germany, Poland, Czech Republic and Slovak Republic

To receive funding from the EYF, the "central" organisation should apply for an international or pilot activity in the name of the other organisations in the network. This organisation can also apply for a one-off structural grant (see eligibility criteria) on behalf of the network.

 

6. What is a national youth NGO for the EYF?

A national non-governmental youth organisation operates at national level in one of the 50 signatories to the European Cultural Convention (47 member states of Council of Europe plus Kazakhstan, Holy See and Belarus). Its members and scope of activities remain at national level.

If a national youth NGO wants to apply for an EYF grant for an international activity, it must have at least 3 youth NGO partners from 3 other countries (or an international youth NGO or network as a partner) and provide proof of the co-operation with these partners on common projects during the previous 2 years.

 

7. What is a local youth NGO for the EYF?

A local non-governmental youth organisation operates within a country at local level or in a restricted area (village, town, region). Its members and scope of activities is at local level. Some local organisations have been working with partners from other areas, but unless this partnership is structured and goes beyond ad hoc projects, it should not consider itself as national or international.

 

8. Can organisations from outside the Council of Europe member states register and receive funding from the EYF?

Youth NGOs must be based in one of the countries signatories to the European Cultural Convention (the 47 member states of the Council of Europe plus Kazakhstan, Holy See and Belarus).

Question: My organisation is based in the Mediterranean basin and we have been working a lot on projects fitting into the priorities of the Council of Europe's youth sector. Can we register?

Answer: Organisations having access to EYF grants must be based in one of the countries that have signed the European Cultural Convention. If they are based in other neighbouring countries, they can work in partnership with a youth organisation that meets the EYF criteria and that can request funding, but cannot register or apply for funding directly.

 

9. The structure of my organisation has changed compared to the time when it was first registered in the EYF database. What shall we do?

Basic information on your organisation has been transferred to the new online system. When you first log on to the new system (you will receive an e-mail explaining how to do this), you will complete the registration form and submit it to the EYF for validation. If we have any questions or need clarification, the EYF Secretariat will contact you.

Once your registration form has been validated, you will have the possibility of modifying the information it contains by logging on to the online system and clicking in the menu "NGO" and on "Managing your information" (blue icon on the left side). In the registration form, find the information to be changed, make the necessary change and click on the button "Change request" at the bottom of the page.

Some modifications are subject to validation from the EYF Secretariat (the name of your organisation, acronym, email address and type of NGO). Other changes can be made without our validation and we would advise you to keep all information updated (for example, it is good to make sure that the name of the person responsible is updated).

10. How to find you GPS coordinates?

Click HERE and learn how to find your GPS location!

            
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official documents

Click and browse through the Statute of the European Youth Foundation. It will give you a good insight into our administration.