The professional letterhead of the Auditor (or, failing this, a separate certificate) should specify:
(i) the examination was carried out according to the principles of generally accepted international standards;
(ii) the examination was carried out in such a way as to ensure that the financial records did not include factual errors;
(iii) the financial records give an accurate and fair view of the financial status of the project.
- the professional body to which (s)he belongs;
- that (s)he is authorised to exercise his/her profession;
- that (s)he is independent of the co-production companies involved in the project.
Final production costs should:
- show for each budget sub-head and per country the variation between the cost shown in the production budget annexed to the Eurimages support agreement and the audited cost;
- be prepared in local currency and in euros, using the same exchange rate as that used in the production budget annexed to the Eurimages support agreement;
- be prepared in English or in French (including the Auditor’s statement) or be accompanied by a professional translation into one of these languages;
- stipulate that they are exclusive of VAT.
Reminder of some general principles:
- all items included in the final production cost should be justified by official documents (bills, receipts or contracts) and recorded in the company accounts under the title of the supported project.
- similarly, expenses relating to “barter” agreements, deferrals, in kind contributions, etc. should be documented, correspond to the actual services rendered, and be recorded in the company accounts at a realistic market value.
- Eurimages reserves the right to request a more detailed breakdown of production costs and to undertake audits of production accounts (directly or through a third party).
where an Auditor certifies expenses for other countries, (s)he thereby guarantees that (s)he has had access to the accounts of the producers concerned and to the invoices and documents relating to these expenses.
- by definition, the amount shown under the heading ‘Contingency’ in the production budget has either been spent during the production of the film (and thus figures under other budgetary sub-heads) or has not been spent and is thus not a production cost. As a result, no contingencies should appear in the final costs.
- ovoverheads are accepted in the final costs, including where they are calculated as a percentage of the total cost, in so far as they are in line with industry standards in the country in question. Nonetheless, clarifications should be provided where overheads are particularly high (the number of projects undertaken by the company, the number of permanent employees, expenses covered by such overheads, etc.).