Strasbourg, 12 March 2007
EUROPEAN COMMISSION FOR THE EFFICIENCY OF JUSTICE
NETWORK OF PILOT COURTS
2nd plenary meeting
Strasbourg, 19 March 2007
Palais de l'Europe, Room 9
Chairperson: Mr Fausto de SANTIS (Italy), President of the CEPEJ
9.00 Opening of the meeting
· Mr Philippe BOILLAT, Director General a.i. of Legal Affairs
· Mr Fausto de SANTIS, President of the CEPEJ
9.15 The activity of the European Commission for the Efficiency of Justice (CEPEJ): main achievements and priorities for the ongoing work
· Introduction by Mr John STACEY (United Kingdom), Vice-President of the CEPEJ
Programme of activities 2007
10.00 The CEPEJ process for evaluating judicial systems
· Introduction by Mr Pim ALBERS, Special adviser to the CEPEJ Secretariat
Report "European judicial systems – Edition 2006"
10.30 – 11.00 Break
11.00 Involvement of the Pilot courts in the CEPEJ's activities: assessment of the first year of experience and working programme for 2007
· Introduction by Mr Stéphane LEYENBERGER, Secretary of the CEPEJ
Working programme with the Pilot courts for 2007
· Tour de Table: Members of the Network have the opportunity to comment and make proposals on the general cooperation between the CEPEJ and the Network, in particular as regards:
1. the information on the work of the CEPEJ, the communication between the Secretariat and the Network and among the Network's members
2. their own contribution to the work of the CEPEJ (Pilot court cards, Compendium, etc.)
3. the use of the CEPEJ tools and documents within their courts
4. their individual involvement within their country to communicate on the CEPEJ's activity
12.00 The European Day of Justice and the Crystal Scales of Justice
· Introduction by Ms Muriel DECOT, Co-Secretary of the CEPEJ
Presentation of the 6 honoured projects
12.30 Presentation of web site forum of discussion restricted to the Network
· Sandrine MAROLLEAU, Communication officer
14.15 Work in commissions
The objective of this work in commissions is to get from the Pilot courts, on the three main topics addressed (which constitute the three current major working pillars of the CEPEJ), concrete suggestions and remarks on the content of the working documents mentioned below. For each of these three topics, concrete questions are proposed (see below) in order to organise the discussions of the commissions.
· Commission 1: Lengths of proceedings
Moderators: Mr John STACEY (United Kingdom), Vice-President of the CEPEJ and member of the Steering Group of the SATURN Centre, and Mr Stéphane LEYENBERGER, Secretary of the CEPEJ
Questions to organise the discussion
1) Do you have best practices on judicial time management to suggest and which are not mentioned in the Compendium of the CEPEJ? Are some of the best practices mentioned transposable to your court? If no, do you think nevertheless that they should appear in the Compendium? In general, do you consider this document useful to improve judicial timeframes?
2) Could you give details concerning the concrete use of the checklist in your court? If no, would you agree to test concretely its use in your court and report to the CEPEJ? How could it be better used within courts (obstacles to its use, questions to be added / withdrawn, etc.)?
3) Which other concrete documents / tools could be prepared by the CEPEJ targeted to the policy makers and judicial practitioners in the member states to contribute to improve judicial timeframes?
· Commission 2: Quality of Justice
Moderators: Mr Daimar LIIV (Estonia), Chair of the working group on quality of justice (CEPEJ-GT-QUAL), and Mr Pim ALBERS, Special advisor to the CEPEJ Secretariat
Questions to organise the discussion:
1) Could you please comment on the list of elements of quality which are proposed in the pre-draft document prepared by the GT-QUAL and indicate in particular those elements which seem to you superfluous or irrelevant and, on the contrary, those which you deem useful to be added?
2) Please, indicate those elements which should be considered as a priority, according to you. Which specific issues should be addressed in particular by the CEPEJ to design concrete tools for improving the quality of justice (for instance: users' satisfaction; quality of court decisions, etc.)? Which concrete documents / tools could be prepared by the CEPEJ targeted to the policy makers and judicial practitioners in the member states to contribute to a better quality of justice systems?
3) Have you experienced quality programmes or actions and/or indicators used to measure the quality of justice within your court?
(draft document sent by e-mail)
· Commission 3: Mediation
Moderators: Mr Fausto de SANTIS, President of the CEPEJ, and Ms Muriel DECOT, Co-Secretary of the CEPEJ
Questions to organise the discussion:
1) Which specific measures could be added to the existing ones, or deleted, in the working document, in order to improve the implementation of the principles of mediation?
2) Do you have suggestions to improve measures already included in the working document?
3) Do you have concrete suggestions as regards specific measures for a better implementation of principles of mediation in penal and administrative matters (the existing document concerns yet only civil and family mediation)?
4) Have you experienced specific procedures of mediation within your court?
5) Which other concrete documents / tools could be prepared by the CEPEJ targeted to the policy makers and judicial practitioners in the member states to contribute to a better implementation of mediation in Europe?
Guidelines for a better implementation of the existing Recommendations
concerning family and civil mediation
List of Recommendations of the Committee of Ministers on mediation
17.00 Final plenary session (Room 9)
· Summing of the discussions in commissions