The European Commission for the Efficiency of Justice

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18 September 2012

REGIONAL SEMINAR ON TIMELINESS
Baltic and Nordic countries
Warsaw, 20 & 21 November 2012
Program

National Council of the Judiciary of Poland
Rakowiecka Street no. 30, Warsaw

Tuesday 20 November 2012

09:00 – 10:00 Registration and coffee (1st floor foyer)

10:00 – 10:15 Welcome (plenary room 1st floor)
Antoni Gorski (Chairman of the National Council of the Judiciary of Poland
Niels Grubbe (Coordinator, former Chairman of the Danish Court Administration)

10:15 – 11:15 Plenary Session (plenary room 1st floor)
Submissions I

11:15 – 11:30 Coffee break (1st floor foyer)

11:30 – 12:45 Work Shops I: Reduction of Caseload
Group A (? room 1st floor)
Group B (? room 1st floor)
Group C (? room 1st floor)
Group D (? room 1st floor)

12:45 – 13:45 Lunch (1st floor foyer)

13:45 – 15:30 Work Shops II: Capacity Management
Group A – D (rooms as before)

15:30 – 15:45 Coffee break (1st floor foyer)

15:45 – 17:30 Plenary Session (plenary room 1st floor)
Debate and Conclusions

20:00 Dinner (Café Zamek, Plac Zamkowy 4)

Wednesday 21 November 2012

09:00 – 10:45 Plenary Session (plenary room 1st floor)
Submissions II

10:45 - 11:00 Coffee break (1st floor foyer)

11:00 – 12:45 Work Shops III: Procedures and Case Management
Group A – D (rooms as before)

12:45 – 13:45 Lunch (1st floor foyer)

13:45 – 15:30 Work Shops IV: Processing and Goals
Group A – D (rooms as before)

15:30 – 15:45 Coffee break (1st floor foyer)

15:45 – 17:30 Plenary Session (plenary room 1st floor)
Debate and Conclusions

Submissions

I Niels Grubbe, Denmark: Scope, Impact and Causes of Timeliness. Balancing Remedies with other Quality Features and Independence

Stephane Leyenberger, CEPEJ: The Saturn Project Experiences

Ann Ganelind, Sweden: Achieving Timeliness – Cooperation between Courts

II Irena Lipowicz, Rzecznik Praw Obywatelskich (The Polish Ombudsman): Deliverance of Justice in Due Time – seen from the Viewpoint of the Citizens

Sakari Laukkanen, Finland: Timeliness and Logistices - a Finnish aproach

Danish advocate: The Advocates as Stakeholders Cooperating on Timeliness

Sven Marius Urke, Norway: The strive to obtain timeliness in building up a new court system - the Bosnian-Herzegowenian experience
Workshops

For the workshops the participants will be devided into groups, each composed of representatives from the invited stakeholders, Councils for the Judiciary, Court Administrations, judges, advocates, prosecutors, and politicians. Each group will be invited to discuss relevant subjects listed below, on basis of more detailed reference papers specifying questions to be addressed

Reduction of Caseload

      · Judicial dispute prevention
      · Alternative dispute resolution
      · Amicable settlement
      · Extended competence of lower courts – limitation of appeal
      · Multiparty actions

II Capacity Management

      · Balancing load and capacity
      · Transfer of cases, reallocation of judges, flying brigades
      · Retired judges and juridical assistants
      · Composition of the tribunal

III Procedures and Case Management

      · Procedural steps – reduction and time limitation
      · Case management, call-overs
      · Hearing – reduction and limitation
      · Written judgements – simplification and limitation
      · Small case procedures


IV Processing and Goals

      · Video and telephone meetings
      · Electronic recording
      · Electronic tracing and filing
      · Specialization
      · Staff
      · Court rooms
      · Requirements and goals for processing time
      · Consequences of not fulfilment