Event Management Services throughout Moldova for the Council of Europe Office in Chisinau

The Council of Europe (CoE) is an intergovernmental organisation with 47 member countries and has its headquarters in Strasbourg (France). Further information is available at: https://www.coe.int/.

The Council of Europe is aiming to select a pool of eligible and qualified suppliers for the provision of event management services to cover the organisation and technical management of different events of the Council of Europe in Moldova (conferences, training seminars and various other types of official meetings, events and visits,) for a period of 2 years, with a possible renewal on an annual basis for a maximum of 2 years. The scope of activities is currently estimated to represent around 250 events in Moldova between 1 September 2015 and 31 December 2016.

The object of the contract concerns the provision of the below listed services, which are divided into 3 (three) lots:

Lot 1: Meeting room packages, Accommodation and Catering Services

• Provision of meeting rooms and logistical/conference technology support services:
• Provision of board and lodging services according to the suggested requirements.
• Coffee breaks, meals, lunches and dinners shall be provided to meetings’ participants.

Lot 2: Printing and visibility services:

• Photocopies and visibility materials in a variety of possible options.

Lot 3: Transport Services:

• Transfers to/from meeting venue/hotel/Council of Europe Office and other intra and intercity journeys, including airport / bus / rail terminal transfers (applicable in Chisinau and anywhere in Moldova)

Please note that interpretation related services (interpreters, interpretation equipment and translations) will be provided by a separate service provider with whom the Council of Europe has concluded a framework agreement

Bidders can submit their offers in respect of one or all of the presented lots, based on the provided technical specifications. The bidder must offer the whole of the items and/or quantities indicated for each lot. Under no circumstances must bidders be considered for part of the items and/or quantities required. A preference will be given to the bids covering all lots or two lots.

The selected pool of suppliers will be awarded Framework Contracts for the provision of event management services.

To receive the complete tender file, please send an e-mail to the following address: [email protected], mentioning the reference in the subject of the message: 2015AO26/ODGP – Event management services for the Council of Europe in Moldova.

Your e-mail must reach us by 10 July 2015 and must include the following details: e-mail address, postal address and telephone number of the person(s) to contact. The deadline for the submission of bids is 10 August 2015. Pursuant to an award, all applicants will be informed of the outcome of their application.

The procurement for the contract will be conducted in accordance with the Council of Europe procedures as set out in tender documents and applicable internal legal instruments of the Council of Europe. No other procurement procedures will apply. In submitting this form, the Council of Europe does not waive the privileges and immunities granted to it by virtue of the General Agreement on Privileges and Immunities of the Council of Europe and its Protocols, and in particular Article 21 – Disputes – of the General Agreement.

Tenders or requests to participate shall be drawn up in English.