Meeting Schedule with links to related documentation
  Human Rights (DH) meetings (Execution of judgments)
  Ministerial Sessions
  Council of Europe Summits
  Other events - Exchanges
 
  Latest documents
  Latest DH documents
  Documents A-Z index
  Adopted texts
  Bureau, Rapporteur & Working Groups
  CM Press Releases
  Statutory Report 2014
 
 
  Help
  Search by reference
  Multi-criteria search
  Full text search
 
  Other Organisations
 

Committee of Ministers' (CM) website
User guide

Contents

Chapter I - General Information

 

A. Site Users

Chapter II - Site Overview

 

A. What information is available on the site?

Chapter III – Getting Started

 

A. Login

 

 

1. Types of user accounts
2. How to obtain a username and password
3. Where to login on the CM site
4. Connecting to the Intranet
5. Changing your password

 

 

 

a. Generic accounts
b. Nominative accounts

 

 

6. Forgotten Password

 

B. Site navigation

 

 

1. Site banner
2. Top menu bar
3. Standard menu bar
4. Web page menu bar
5. Document menu bar
6. Search and Search results menu bar

 

C. Changing language

 

 

1. Language of the site
2. Language of search results
3. Document language

Chapter IV – Finding What You Need

 

A. Site Map

 

B. CM Search

 

 

1. Search

 

 

 

a. Reference / Keywords

 

 

 

 

i. Document reference
ii. Keywords from the document title or relating to its content

 

 

 

b. Search period
c. Pagination (number of search results per page)
d. Clear all button
e. Search button

 

 

2. Full-text search

 

 

3. Advanced Search

 

 

 

a. Additional search criteria

 

 

 

 

i. Document type
ii. Language
iii. Subject: Theme, Entity, Country, Event

 

 

 

 

 

 Theme
 Entity
 Country
 Event

 

 

 

 

iv. Author: Sector, Level

 

 

 

 

 

 Sector
 Level

 

 

 

b. Performing a cross-referenced search
c. Storing and re-using your search criteria

 

C. Meeting information and documentation

 

 

1. Finding the documents associated with a meeting

 

 

 

a. Meetings taking place within the next 2 months
b. Past meetings

 

D. Using the document lists

 

E. Searching for a document

 

 

1. By reference
2. By type of document
3. From another Council of Europe sector
4. Associated with a meeting
5. Distributed in the meeting room or by post
6. Issued within the last 31 days
7. By subject/topic

Chapter V – Downloading, Printing and Sending Documents

 

A. Downloading documents onto your computer

 

B. Printing documents

 

 

1. Word or PDF version
2. HTML version

 

C. Sending documents or search results to others

 

 

1. Sending a specific document
2. Sending the results of a search

Chapter VI – FAQs and Troubleshooting

 

A. Frequently asked questions (FAQs)

 

B. Troubleshooting

Chapter VII – More Information

 

A. How to contact us

 

B. Feedback

Chapter I - General Information 

A. Site Users 

The CM site users fall into two groups:

- those with access to public and classified information1 via a username and password

- and those with access to public information only

Chapter II - Site Overview 

A. What information is available on the site? 

The CM website aims to provide an information service on all activities that specifically concern the Committee of Ministers. Please consult the Portal (http://www.coe.int) for general Council of Europe information.

Chapter III – Getting Started 

A. Login 

The CM website contains both public and classified information. A username and password is required to see the latter.

1. Types of user accounts

Two types of account exist:

It is possible to login with a nominative account on the CM website and with a generic account on the CEAD website, thus gaining access to all three sites simultaneously (CM, CEAD, Intranet).

2. How to obtain a username and password

The Secretariat of the Committee of Ministers manages both the generic and nominative accounts.

Members of Permanent Representations may contact cm@coe.int to request a nominative account.

Passwords for generic accounts are changed on an annual basis and are sent by post to the Permanent Representative, who is responsible for notifying the members of his/her Permanent Representation and the relevant Ministries.

Members of Ministries are requested to contact their Permanent Representation in Strasbourg for the generic username and password.

Please note: The login and password are case sensitive (please respect upper and lower case characters).

3. Where to login on the CM site


Figure 2

Once you have logged on, your username is displayed and the Search form and menu buttons have an orange background (classified view) rather than a blue background (public view).

If you have any problems with your username or password, please contact cm@coe.int.

4. Connecting to the Intranet

Members of Permanent Representations who have a nominative account may access the Intranet in the following ways:

5. Changing your password

a. Generic accounts

b. Nominative accounts

6. Forgotten Password

If you have forgotten your password, please send an e-mail to cm@coe.int.


B. Site navigation 

The following menu bars provide navigation and functions throughout the site.

1. Site banner

Figure 4

2. Top menu bar


Figure 5

This menu bar generally remains constant throughout the site.

Button name

Description / Content / Action

INTERNET PORTAL

Go to the main Council of Europe Portal (http://www.coe.int)

INTRANET PORTAL

Go to the Council of Europe Intranet and select EXTRANET). A username and password are required to access this site (see Chapter III, A. “Login”).

HOME

Go to the CM site home page (http://www.coe.int/t/cm/home_en.asp)

SITE HELP

Go to the electronic version of this User Guide (http://www.coe.int/t/cm/help_en.asp)

SITE EN FRANCAIS

Go to the French version of the CM site (http://www.coe.int/t/cm/home_fr.asp)

3. Standard menu bar


Figure 6

This menu bar generally remains constant throughout the site.

Button name

Description / Content / Action

HOME

Public information:
Latest News
Links to event and meeting files
CM Thematic Activity Report (Statutory Report)
Who’s who

Restricted information

Contact details for Permanent Representations and Council of Europe Secretariat
Protocol lists
Links to other Council of Europe restricted sites
Administrative information for Permanent Representations
A username and password are required to access this page (see Chapter III, A. “Login”).

ABOUT CM

Public information about the composition, activities, functioning and working methods of the Committee of Ministers and its subsidiary bodies

MEETING SCHEDULE

Monthly calendar of CM meetings, with links to meeting documentation
Links to previous meeting files (from 2004 - present)
Annual calendar of CM meetings
General programme of all Council of Europe meetings (prepared by the Directorate of Logistics)
Information on Forthcoming Conferences of Specialised Ministers
European Court of Human Rights: Provisional list of scheduled public hearings

DOCUMENTS

Latest documents

Documents issued within the last 31 days

Documents A-Z index

Documents listed by type (e.g. Decision), series (e.g. CM/Inf) or group (e.g. GR-PBA)

Adopted texts

Decisions taken by the Committee of Ministers:

    See decisions taken in the current year, listed by theme or date of issue
    or
    Refine your search by changing the dates and/or selecting a subject and/or keywords

European Treaties / Conventions:

    Links to the Treaty Office website

Recommendations of the Committee of Ministers to member states:

    See all the Recommendations for the current year
    or
    Refine your search by changing the year and/or specifying keywords

Adopted texts cont’d

Replies from the Committee of Ministers to
- Parliamentary Assembly Recommendations and Written Questions
- Congress of Local and Regional Authorities Recommendations:

    See the list in chronological order
    or
    Refine your search by changing the dates and/or typing the Recommendation/Question number in the “Reference / Keywords” field

Resolutions:

    See all the Resolutions for the current year
    or
    Refine your search by changing the year and/or specifying keywords

Sessions and Summits:
Links to the main texts adopted at CM Sessions and Summits of Heads of State and Government

Statements / Declarations / Press releases by or concerning the Committee of Ministers and the Chair of the Committee of Ministers

Terms of reference of Steering Committees and other supervisory bodies

Texts adopted at a specific meeting:
Click on a meeting to see all the texts adopted thereat
or
Remove the date from the “Search Period” and type the meeting number (e.g. 988) in the “Reference / Keywords” field

Working and information documents

Plenary meetings:
All types of documents associated with sessions and meetings of the CM and the Ministers’ Deputies (Agendas, Notes on the Agenda, CM documents, ….)

Working and information documents cont’d

Documents for the attention of the Parliamentary Assembly:
- Communications to the Assembly
- Draft replies to Assembly Recommendations and Written Questions

Documents for the attention of the Congress of Local and Regional Authorities:
- Draft replies to Congress Recommendations

Information documents:
- Secretary General documents
- Information documents not placed on the agenda of a meeting of the Deputies
- Council of Europe committees and other bodies

Bureau, Rapporteur & Working Groups

Bureau of the Ministers’ Deputies:
Meeting reports, listed by date of issue

Rapporteur Groups (GR-PBA, GR-C etc):
Documents listed by date of issue or by document type in chronological order

Working Parties and Liaison Committees (GT-REF.INST, CL-CEDH etc):
Documents listed by date of issue or by document type in chronological order

Thematic Co-ordinators (TC-EG,
TC-ENF etc):
Documents listed by document type in chronological order

Past Groups (GR-EDS, GR-EU etc):
Select a past group from the drop-down menu

Others – Budget Committee

Human Rights (DH) meetings

Links:
- to the European Court of Human Rights (ECHR)
- to the Execution of Judgments website

Meetings of the Committee of Ministers:
All types of documents associated with DH meetings of the Ministers’ Deputies (Agendas, information documents, correspondence, ….)

Adopted texts:
- Judgments of the ECHR
- Decisions of the CM
- Resolutions adopted by the CM
- Declarations by the CM concerning human rights
- Replies by the CM to the Parliamentary Assembly
- Recommendations of the CM concerning the ECHR

Press releases:
- concerning the execution of judgments
- by the ECHR

Human Rights - General Information:
- Action taken by the CM
- Rules for the supervision of the execution of judgments

Basic texts, rules and procedures

Reference texts:
- Council of Europe Statute
- certain key Resolutions

Rules:
- Guide of basic texts and ad hoc decisions of rules and procedures of the Committee of Ministers
- other rules of procedure and regulations concerning the CM, the Ministers’ Deputies and the appointment of senior officials

Administrative Procedures:
- Working methods of the Ministers’ Deputies
- Appointment of the External Auditor

Basic texts, rules and procedures cont’d

Other:
- other Council of Europe rules and regulations
- list of Council of Europe committees and other bodies

Publications:
- The Council of Europe (1989-1999)
- 50 years and 104 Sessions

CM Press Releases

Press releases concerning the CM

CM SEARCH

Search and Advanced Search

LINKS

Country information:
Basic information on member states of the Council of Europe, prepared by the Directorate of Communication

Permanent Representations, Organisations and Governments:
Links to other websites

Topics & Events files:
Links to files, prepared by the Directorate of Communication

CONTACT US

Send an e-mail to the Secretariat of the Committee of Ministers

Contact details of the Council of Europe

SECURITY

Login

4. Web page menu bar

(Home page, About CM, Documents A-Z Index, ….)


Figure 11

Button name

Description / Content / Action

Print

Print the web page currently displayed on the screen, without the site menu bars.

Send

This button will automatically create an e-mail - which you may edit before sending - containing a link to the web page. The recipient will receive an updated version of the page each time he/she follows the link.

FRANCAIS

See the same page in French.

5. Document menu bar


Figure 12

Button name

Description / Content / Action

INTERNET VIEW

Visible to Council of Europe staff members only. Allows staff to simulate the view of the website as seen by the general public (i.e. unclassified information only).

LOGIN (LOGOUT)

Login to have access to classified documents / information.

PRINT

Print the html version of the document currently displayed on the screen.

WORD / PDF

This button only appears if a Word or PDF version of the document is available.
Click the button to open the Word / PDF document
or
Right-click on the button and then select Print Target to print the document without opening it.

SEND

This button will automatically create an e-mail - which you may edit before sending - containing a link to the html version of the document.

BOOKMARK

Save a direct link to the document in your Favourites.

RELATED DOCUMENTS

This button only appears if other documents are linked to the document currently displayed on the screen.
Related documents may include meeting files and/or links to external websites.
You may see the title of related documents by placing the cursor over the icon.

FRANAIS

See the same document in French.

6. Search and Search results menu bar


Figure 13

Button name

Description / Content / Action

LOGIN (LOGOUT)

Login to see classified documentation.

INTERNET VIEW

Visible to Council of Europe staff members only. Allows staff to simulate the view of the website as seen by the general public (i.e. unclassified information only).

PRINT

Print the list of documents which meet your search criteria, without the site menu bars.

SEND

This button will automatically create an e-mail - which you may edit before sending - containing a link to the list of documents which meet your search criteria. The recipient will receive an updated version of the list each time he/she follows the link.

BOOKMARK

Save your search criteria in your Favourites. This allows you to perform the same search again without re-entering your search criteria. The results will always be up-to-date.

FRENCH DOCUMENTS

This button only appears if documents meeting the same search criteria also exist in French.

C. Changing language 

The site exists in English and French, as do most of the documents and you may change language as follows.

1. Language of the site

Click on the button SITE IN ENGLISH or SITE EN FRANAIS in the top menu bar. (Figure 14)


Figure 14

2. Language of search results

After selecting one of the lists of document types or performing an Advanced Search, the same documents may be viewed in the alternative official language by clicking on the button FRENCH DOCUMENTS or DOCUMENTS ANGLAIS in the Search results menu bar. (Figure 15)


Figure 15

3. Document language

Most documents include a link to the alternative official language version. Click on the ENGLISH or FRANAIS button in the Document menu bar. (Figure 16)

Chapter IV – Finding What You Need 

A. Site Map  

(http://www.coe.int/t/cm/SiteMap_en.asp)

The Site Map describes the information available and where to find it from the Standard Menu Bar. (See Chapter II and Chapter III, B. Site Navigation.)

B. CM Search 

1. Search


Figure 17

This search tool is limited to documents produced by the Committee of Ministers and its subsidiary bodies. It is not case sensitive and you may type in upper or lower case.

If you are typing in French, please include any accents or replace them with an underscore ( _ )

If a document exists in several languages, all language versions will be listed. If you wish to limit your search results to either English or French, please use the Advanced Search (Chapter IV, B.3.).

a. Reference / Keywords

The "Reference/Keywords" field is not a full-text search and none of the following search syntax are recognised: “...” + * -

You may search by:
document reference
keywords from the document title
keywords relating to its content (aleatory: subject to manual metadata tagging by the Secretariat of the Committee of Ministers).

i. Document reference


Figure 18

ii. Keywords from the document title or relating to its content


Figure 19


Figure 20

Please note: It is not possible to search by document reference and keywords at the same time. (Figures 21 and 22)


Figure 21


Figure 22

The "Reference/Keywords" field may be used alone or in combination with the “Search period”.

b. Search period

You may search the whole database by leaving the Search period empty or limit your search to:
several years
a year
several months
an exact date.


Figure 23


Figure 24


Figure 25


Figure 26


Figure 27


Figure 28

c. Pagination (number of search results per page)

Users with a generic or nominative account have the option to view all their search results on one page - rather than the default view of 20 search results per page – by deselecting the Pagination box before launching the search. (Figure 29)


Figure 29

Ctrl+F may then be used to search within the full list of documents found.

d. Clear all button

This button resets the search criteria to zero.

e. Search button

This button launches the search. Alternatively, you may simply hit the Enter8 key on your keyboard.

2. Full-text search

Users with a generic or nominative account have access to a rudimentary full-text search. (Figure 30)


Figure 30

This function is only available if an initial search, using the “Reference / Keywords” and / or “Search period” fields, has returned less than 600 documents; a full-text search is then possible within the documents retrieved.


Figure 31


Figure 32


Figure 33


Figure 34

This search can be very slow and users are advised to refine their initial search as much as possible before launching the full-text search.

It is necessary to type complete phrases rather than a string of keywords. However, it is not case sensitive and you may type in upper or lower case. (Figures 35 and 36)


Figure 35


Figure 36

The following search syntax are not recognised: “...” + * -

3. Advanced Search

Click on the “Advanced search” button to increase your search options. (Figure 37)


Figure 37

In addition to the functions described above (Chapter IV, B.1 and B.2), the Advanced Search allows:

a cross-referenced search based on any of the following criteria: reference / keywords, search period, document type, language, subject, author;

a search for documents produced by certain other Council of Europe sectors (Commissioner for Human Rights, Congress of Local and Regional Authorities, Secretary General, …).

a. Additional search criteria

Please see sections B.1 and B.2 for details of the basic search functions (Reference/keywords, Search period, Pagination, Clear all button, Search button).

i. Document type


Figure 38

ii. Language


Figure 39

iii. Subject: Theme, Entity, Country, Event

Theme

alphabetical order (default view) (Figure 40)


Figure 40

hierarchical / departmental order, based on the Council of Europe’s organisation chart. (Figure 41)


Figure 41

Entity


Figure 42

Country


Figure 43

Event

iv. Author: Sector, Level

Sector

Level


Figure 46

b. Performing a cross-referenced search

You may select one criterion or cross-reference several criteria.


Figure 47

The more choices you make, the less results you will receive. If the results are not satisfactory, try widening your search by removing or modifying one of the search criterions.

c. Storing and re-using your search criteria

If you wish to perform the same search on a regular basis, you may save your search criteria by saving it as a BOOKMARK. (Figure 48)


Figure 48

You may also e-mail your search criteria to a third party - see Chapter V, C.

C. Meeting information and documentation 

The Meeting Schedule (see Chapter III, B.3. - Standard menu bar) details the forthcoming meetings of the Committee of Ministers, their Deputies and Rapporteur and Working groups. It also provides a link to the documentation for each meeting.

1. Finding the documents associated with a meeting

a. Meetings taking place within the next 2 months

All meetings for the current and following month can be found in the Meeting Schedule.


Figure 49

If there are more than 10 documents, they will be sorted by type of document, for example: Notes on the Agenda, Reports etc. You may expand all the document lists by clicking or select specific lists by clicking . (Figure 50)


Figure 50

The HTML version of Agendas and Convocations contain direct links to most of the documents required for the meeting. However, it is also recommended to click the “RELATED DOCUMENTS” button in the Document menu bar (see Chapter III. B.5), as other reference documents may be listed there.

b. Past meetings

If you wish to find the meeting file for a past plenary meeting, click on “Previous meetings” in the Meeting Schedule. If you know the meeting number, you may type it directly. If you know the date of the meeting, select the appropriate month/year. (Figure 51)


Figure 51

If you wish to find the meeting file for a Rapporteur or Working Group:
click on “Bureau, Rapporteur & Working Groups” in the Standard menu bar (see Chapter III, B.3.);
select the group and “Sort by: document type and chronological order”;
if necessary, change the Search period and select “Document” – “Event Announcement”. (Figure 52)


Figure 52

D. Using the document lists 

All of the document lists provided in the Standard menu bar (see Chapter III, B.3.) are modifiable. The default setting is the type of document (e.g. Recommendations) plus the current year. You may change the search dates (see Chapter IV, B.1.b. – Search period) and/or search for a specific reference or keyword (see Chapter IV, B.1.a. – Reference / Keywords). Some lists also propose a further cross-reference by document type or subject.


Figure 53

E. Searching for a document 

1. By reference

If you know the reference, type it without spaces in the Search (see B.1 – Search).

Rapporteur and Working Group references contain a dash:

Recommendation references are always “Rec” (not “Recommendation”):

Resolution references are always “Res” (not “Resolution”):

Documents issued before 2000 have a two-digit year:

Documents issued since 2000 have a four-digit year:

2. By type of document

If you know the type of document (e.g. decision, CM document), use the “Documents A-Z index” or the appropriate document list (see http://www.coe.int/t/cm/SiteMap_en.asp for details).

3. From another Council of Europe sector

If the document was not issued by the Committee of Ministers, go to the Advanced Search and change the Sector accordingly (see Chapter IV, B.3.a.iv). You may also add the reference, if known, in the “Reference / Keywords” field.

4. Associated with a meeting

Please see Chapter IV, C.

5. Distributed in the meeting room or by post

These documents bear the reference “DD” (documents distributed). They can be found:

6. Issued within the last 31 days

See “Latest documents” in the Standard menu bar (see Chapter III, B.3).

7. By subject/topic

Chapter V – Downloading, Printing and Sending Documents 

A. Downloading documents onto your computer 

Most documents exist in html plus Microsoft Word or PDF. If you wish to download the Word or PDF version onto your computer:

Alternatively, if you have already opened the html version of the document:


Figure 54

B. Printing documents 

1. Word or PDF version

Alternatively, if you have already opened the html version, the following menu bar is available: (Figure 55)


Figure 55

2. HTML version

Documents and web pages can be printed in HTML format by clicking on the PRINT button in the Document menu bar or by clicking Ctrl+P (the latter option will allow you to print a selection of the text rather than the whole document).

C. Sending documents or search results to others 

1. Sending a specific document


Figure 56

2. Sending the results of a search

Chapter VI – FAQs and Troubleshooting 

A. Frequently asked questions (FAQs) 

1. How do I know that I have the most recent version of a document?
If a more recent version or a corrigendum exists for the document you are consulting, a pop-up window will appear with a link to the most recent version. (Figure 58)


Figure 58

2. I clicked on a specific document reference but received a page giving “All versions and additional documents”. Why?

If the system does not know which language or version (prov, add, ...) of the document to display, it will display all the available options to enable you to choose accordingly. (Figure 59)


Figure 59

3. Where can I find documents from Steering or Expert Committees, the Secretary General, the Parliamentary Assembly etc.?

A full list of Council of Europe websites can be found at:
http://www.coe.int/t/e/general/sitemap.asp

Documents from the Commissioner of Human Rights, the Congress of Local and Regional Authorities, the Secretary General and various other sectors can be found from the Advanced Search. It is necessary to change the Author-Sector before launching your search.

A full list of Steering and Expert Committee websites (public and restricted access) is being compiled by the Secretariat of the Committee of Ministers. This will be made available to all Permanent Representations, together with username and password details, in the near future.

4. I typed in a document reference but the document was not found or too many results appeared.

Please see Chapter IV, E.1. – Searching for a document by reference.

If you have a generic or nominative account, select the “Reference only” box in the Search (see Chapter IV, B.1.a.i. – Document reference).

B. Troubleshooting 

1. When I click on the Word / PDF version nothing happens or an empty page is displayed.

Chapter VII – More Information 

A. How to contact us 

You can contact the Secretariat of the Committee of Ministers directly at cm@coe.int.

B. Feedback 

Your comments, questions, suggestions and requests are essential to ensure that the site best meets your needs. Please send all feedback to cm@coe.int.

 


1 Classified documents are marked “CM restricted” or “CM confidential”.