The Council of Europe Project „Advancing Media Freedom in the Republic of Moldova” is launching a competitive bidding for the provision of venue and catering services for a high-level event, the Conference on Media Literacy and Information Integrity: Strengthening Societal Resilience in Europe, 20 March 2026 (for up to 120 persons), and Reception Services for up to 70 people (20 March 2026).

Please find enclosed the Tender File, as well as the Act of Engagement with relevant information concerning the tender call.

We invite you to submit your proposals by latest – 11^th of November 2025 (including). Tender shall be submitted by e-mail only to this address: [email protected], with the following reference in subject: Tender – venue and catering services in Chisinau.

For this call, tenderers should submit the following documents in English (except for registration and official documents):

• One completed and signed copy of the Act of Engagement; (see attached)
• For tenderers subject to VAT only: a quote, describing their financial offer, in line with the requirements of section C of the Tender File (see above).
• A document certifying the registration of the company.
• A document describing the tenderer’s capacity to meet the requirements of the tender, including technical capacity (portfolio - photos of the premises, of the hall for the workshop for up to 120 people, restaurant proposed for the Reception), number of staff proposed for the events, working experience with businesses, international and national organisations, and number of events organised over the last 2 years.
• Proposed menus for the coffee breaks, lunch, dinner buffet.
• A description of the cancellation policy which the service provider intends to apply to each deliverable.

All questions concerning the tender call should be submitted at least 5 working days before the deadline for the submission of the tenders at the email [email protected] , with the following reference in subject: Question – venue and catering services in Chisinau.