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Archives(2004)DS10

August 2004

 

Media Division, DG II

 
 
Activities covered by this disposal schedule

The activities of the Council of Europe in the media field are aimed at promoting freedom of expression and information, as guaranteed by Article 10 of the European Convention on Human Rights, as well as the free flow of information at the pan-European level via the existence of a plurality of independent and autonomous media, while ensuring respect for other fundamental rights.

The activities of the Secretariat of the Media Division concern the following 3 major areas:

Intergovernmental Cooperation, falling within the competence of the Steering Committee on the Mass Media (CDMM), which comprises experts representing the various member States of the Council of Europe as well as observers from a number of non-member States and interested intergovernmental and non-governmental organisations.

The European Convention on Transfrontier Television, which lays down a number of rules for the free and unhindered circulation of television programmes across the countries which are Parties to the Council of Europe treaty.

The Programme for Assistance and Technical Co-operation in the media field (ATCM), in order to promote the functioning of professional, independent and pluralistic media in Europe, by organising activities addressed to representatives of official circles concerned with media-related questions as well as media professionals. These activities, organised in collaboration with the authorities of the States concerned, take the form of legal expertises of new draft laws or amendments to existing national legislation and training, information and awareness-raising workshops, seminars and conferences.

Disposal Schedule: Media Division

 

Description

DUA

Action

Notes

ADMINISTRATIVE/GENERAL

     

Chronos/general correspondence

5

D

 

Budget/Finance

10

D

 

Missions (not ATCM)

10

D

Transfer CA after 5 years in the Department (documents of value are in subject files)

Contracts

10

D

 

Documents/publications

10

C

Selection by Department

(publications are sent to Central Archives each year)

Subject files

15

T

 

General administrative

5

D

 

INTERGOVERNMENTAL/CONVENTIONS

Official reference documents

*

C

A complete set is sent to Central Archives at the end of each year.

Another set is kept in the Department and destroyed after 20 years

Meeting files

10

T

Selection by department at the end of each year

Ministerial conferences files

10

D

Last 2 conferences kept in Department (Conference reports are published as reference documents)

Convention preparatory work

30

C

 

ASSISTANCE

     

Information country files

*

S

Ongoing files – regular selection and updating by the department

Activity files

10

T

Transfer CA after 5 years in the service

Expertises

15

C

Transfer CA after 10 years in the service

DUA Length of administrative value (years)
D Destruction
C Permanent preservation in the Council of Europe Central Archives
T Partial preservation in the Council of Europe Archives after selection. Selection is carried out by Archives staff according to previously agreed criteria
* No limit
S Kept in Department