Good governance

Centre of Expertise for Local Government Reform

 

SERBIA - Country Specific Programmes for Capacity building 

 

Activity in 2012

The Joint Programme was extended to 31 December 2012.

Activities in the extension period were focused on: Strengthening of the legal status of local government staff and development and nation-wide promotion of modern and effective HRM models and functions at local level

Activities related to strengthening the legal status and the effectiveness of local government employees, and in particular the promotion of modern and effective HRM models and functions in all Serbian local authorities (towns and municipalities)

Improvement of the management of local property

Programme activities were dedicated to development of local property management guidelines to help the local authorities in the implementation of the Law on Public Property.

 

Table showing the Capacity Building Activities in 2012

 

 

Activity in 2011

 

Phase II of the Programme on “Strengthening local self-government in Serbia”

 

Specific activities organised with a view to improving the performance of local authorities in the management of local budgets and the handling of municipal property

Participants: 5 Serbian (Majdanpek, Kragujevac, Sremska Mitrovica, Sremski Karlovci, Novi Beograd), 5 French (Le Creusot, Suresnes, Territoire de Belfort, Nevers and Bricquebec) and 1 German (Offenburg) pilot local authorities

Other Activities aimed at developing modern and effective HRM models and functions on the basis of human resources needs assessment and supporting the revision of legislation in the field of budget and property in Serbia

A Joint Evaluation Workshop was organised with the 6 Serbian pilot municipalities’ and other key stakeholders, with a view to meeting the following objectives:

- discuss the findings of the HRM need assessment questionnaire and review the detailed draft HRM models with a view to make they are adapted to local needs;

- and review the action plan for HRM activities in line with the ongoing legislative revision and discuss the structure and content of the future Manual on HRM at municipal level entitled “Modern and effective HR Management for the performance of local authorities”

 

 

Activities in 2010

 

Continuation of the performance activities applied to local budget and property and legal assistance to the reform of the related legislation.

 

Description

Specific activities were organised between Serbian, French and German Municipalities.

 

Aims

to improve the measurement and management of performance in the regulations of local budgets and the handling of municipal property in the 5 Serbian (Majdanpek, Kragujevac, Sremska Mitrovica, Sremski Karlovci, Novi Beograd), 5 French (Le Creusot, Suresnes, Le Territoire de Belfort, Nevers and Bricquebec) and 1 German pilot local authorities (Offenburg), via the development and use of different tools/strategies;

to promote exchange of experience between the Serbian, French and German pilot local authorities, identify good practices to be learnt from best practice and formulate separate/joint recommendations for improvement of their respective practices;

to raise awareness of elected representatives and officials of the Serbian, French and German pilot local authorities regarding the role and importance of the performance measurement and management at local level which includes a range of processes, techniques and methods that facilitate the identification of targets and measurement of progress towards achieving these;

to facilitate the exchange of experience and the development, when appropriate, of lasting partnerships/projects between Serbian, French and German local authorities (though development of actual twinning is not the objective of the Project). to support the revision of the legislation in the field of budget and property in Serbia, through the submission to the Serbian relevant Ministries of proposals for improvement, in line with the needs and priorities of Serbian local authorities (identified through the activities).

to support the revision of the legislation in the field of budget and property in line with the needs and priorities of Serbian local authorities, through provisions of new legislative recommendations and subsequent testing of proposed changes in practice.

 

Activities

- A local and international experts’ meeting was organised on 22nd January 2010 in Belgrade

 

Aim

to discuss the conclusions of the Joint Launching Workshop on property held in September/October 2009 in Belgrade,

to review the draft performance management tools prepared and tested since, by the Serbian pilot local authorities.

The latest development of the Serbian legislation in the field of local budget and property was also discussed.

 

Participants

Representatives of the Standing Conference of Towns and Municipalities (SCTM)

the Serbian Ministries of Finance and Public Administration

 

- A field visit of international and local experts in each pilot local authority was organised from 16th to 18th March 2010

 

Aim

to assist and monitor the implementation of performance management tools applied to local budgets and property

make, where needed, recommendations for improvement.

Discussion on ongoing revision of the Serbian legislation on local budgets and property with the elected representatives and officials of the pilot municipalities, with a view to identifying their key priorities and those issues that the legislators should, in their opinion, take into account in order to meet their needs.

 

- A Joint Workshop was held in Belgrade, on 8th June 2010

 

Aims

discuss the conclusions of the fields visits

review the final feedbacks of Serbian pilots on the testing/implementation of the performance management tools

introduce necessary improvements.

Discussion of German and French approaches to budget and property, with case studies of specific pilots, in detail, in particular the applied rules of financial auditing.

Discussions with workshop participants and later with relevant ministries on proposals of key legal amendments still needed in order to bring Serbian legislation in the field of local budget and property fully in line with the European standards, and also on local authorities’ needs to improve their practices (in particular with regards to the application of performance management mechanisms)

 

Participants

French and German pilots officials

Representatives of the French Embassy in Serbia and the French University of Pau

 

Launching of a new project on the management of human resources at municipal level

 

Description

A new set of activities dealing with the human resources management (HRM) at municipal level was launched.

 

In co-operation

Standing Conference of Towns and Municipalities (SCTM)

Serbian Ministry of Public Administration.

German and French experts from public and private sectors, in particular from the Urban Community of Lille and the French private HR company Altedia.

 

Aim

the definition of new modern human resource management tools (job descriptions, procedure of selection and recruitment, and mechanisms of evaluating staff performance) to be drafted on the basis of human resources needs assessment,

 

Pilot local authorities

6 Serbian local authorities Kursumlija, Novi Pazar, Sombor, Uzice, Veliko Gradiste and Zemun

 

Expectations

Conclusions of such testing and subsequent recommendations to be used to suggest amendments to the related legislation of status of Serbian local government officials.

A Guide to HR Management with new HRM tools shall be published and then disseminated to all Serbian municipalities, with the support of the Standing Conference of Towns and Municipalities of Serbia (SCTM).

 

Activities

- A first international HRM experts meetings was organised on 1st March 2010 in Strasbourg

 

Aim

review the latest development of the Serbian legislation dealing with the status of local government officials,

review of the existing HRM practices in Serbian municipalities;

consider and discuss the proposed methodology and action plan for HRM activities and their link with the ongoing revision of related Serbian legislation;

agree on the selection procedure and criteria for the six Serbian pilot local authorities

agree on the types of tools to be used to carry out an HRM needs assessment.

 

- A series of bilateral meetings

 

Participants

local and international experts

representatives of the Ministry of Public Administration and Local Self-Government,

SCTM

Municipal Support Programme financed by the European Commission

 

Date and location

21st May 2010, Belgrade

 

Aims

to make sure that the proposed action plan of the HRM activities was in line with the ongoing revision of the related Serbian legislation above all, to complement the other related activities of key stakeholders.

 

- Joint Seminar

 

Participants

Representatives from 6 Serbian pilot local authorities

 

Date and Location

15 September 2010 in Belgrade.

 

Results

proposed action plan of the programme was discussed and adopted

detailed draft HRM needs assessment questionnaire presented and agreed upon.

questionnaire sent to all 6 pilots municipalities.

field visit of HRM local and international experts was then organised on 20 and 21st October as well as on 1st November to review more specifically the existing HRM practices of the 6 Serbian pilot municipalities in relation to their answers in the HRM needs assessment questionnaire.

 

- Study visit of Serbian pilots' officials

 

Date and location

18 and 19 November 2010, Strasbourg, Kehl and Freiburg.

 

Participants

Serbian officials Strasbourg City and Urban Community (CUS),

French National Institute of Local Government Studies (INET),

French National School of Administration (ENA),

Strasbourg Institute of Political Studies (IEP),

Municipality of Freiburg,

Kehl School of Public Administration and

Council of Europe experts.

 

Activities

They exchanged experience and know-how concerning HRM municipal practices, local government officials recruitment procedure, and training tools used in France and Germany, with a view to improving Serbian practices in this field.

 

 

Previous activities

 

Programmes of exchange of best practices, leadership and performance management at local level

 

Joint Programme on Strengthening local self-government in Serbia

 

In co-operation

European Commission

 

Activities

Building capacities of local authorities, 2006-2008

Promotion of local leadership

Exchange of best practices 2007-2008

Promotion of performance management mechanisms (in local economic development, communication with the citizens, internal communication, waste management and management of staff)

 

Participants

10 Serbian and 6 French pilot municipalities

 

Supported by

French Embassy in Belgrade

 

Joint Programme on Strengthening local self-government in Serbia – phase II

 

2nd Round of the Performance Management Project

 

Date

2009

 

In co-operation

Standing Conference of Towns and Municipalities of Serbia (SCTM)

French Embassy in Belgrade

5 French and 5 Serbian twinned municipalities (Le Creusot/Majdanpek; Suresnes/Kragujevac, Nevers/Sremska Mitrovica, Bricquebec/Sremski Karlovci, Territoire de Belfort/Novi Beograd)

Offenburg municipality (Germany)

 

Aims

Improving measurement and performance management in the regulations on local budgets and the handling of municipal property

 

Activities

drafting of a questionnaire on the experience of pilot municipalities in managing performance in the field of budgetary and financial planning/management of property (such tool was dispatched to all French and Serbian pilots),

the organisation of a Joint launching Workshop, held from 30th September to 1st October 2009 in Belgrade, with the representatives of Serbian and French pilots, the Standing Conference of Towns and Municipalities, the French Embassy as well as Council of Europe’s experts,

the drafting of performance management tools specific to local budget and property and their experimentation in all pilot municipalities.

 

Legal Assistance Activities

 

In co-operation

European Commission

 

Aims

To submit proposals for improving the legislation on local budgeting and property