Disposal schedules 

 

Archives(2003)DS7

September 2003

 

Co-operation and Awareness Division and Police – DGII

 
 
Activities covered by this disposal schedule
 

HRCAD

The Human Rights Cooperation and Awareness Division provides training and awareness raising activities for lawyers, judges and prosecutors in cooperation with bar associations, NGOs and academic institutions on other ECHR and the Council of Europe mechanisms, and production of material for HR awareness.
 

Police

The “Police and Human Rights” – Beyond 2000 programme consists in workshops and training seminars for police officers, activities to integrate human rights into police training curricula and action to build police and human rights networks. These programmes are fulfilled by seconded police officers.
 

Description

DUA1

Action2

Notes

Country files-substantive aspects

10

C

2 years in offices then 8 years in local archives

Country files-administrative aspects

10

D

2 years in offices then 8 years in local archives

Executive files

10

D

 

Chrono (outgoing mail)

2

D

 

Memos (internal correspondence)

10

D

 

Countries, background

10

D

 

Reference documents / publications

10

C

A copy is deposited in Central Archives after one year

POLICE

Country files

10

T+C

Files are weeded and deposited in local archives one year following the end of Programme Manager’s secondment (i.e. after 4 years) after selection

CoE “Police & HR” Programme Publications and documents with CoE reference

10

C

A copy of each document is sent to Central archives after each Programme Manager’s secondment

Police journals and various police publications

4

D

 

Police secondments / staffing

15

D

 

Translation files containing AA, Contracts and correspondence

10

D

 

Participation in conferences

5

D

 

Mission reports

Prog x3

C

Reports for the last 3 programmes are kept in the service


1 DUA – durée d’utilité administative / length of administrative value (years)

2 C - conservation in the Central Archives, [or the DGII Permanent Archive, if and when this is established] ; D - destruction ; T - selection by Central Archives