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Archives(2003)DS 21

12 March 2004

 

Directorate of Co-operation for Local and Regional Democracy, DGI

 
 
The Directorate of Cooperation for Local and Regional Democracy is responsible for the following activities:

- European Charter for Regional or Minority Languages
- Steering Committee for Local and Regional Democracy
- Ministerial Conference on Local and Regional Democracy
- Transfrontier Cooperation
- Programmes for Democratic Stability
 

Description

DUA1

Action2

Notes

General

These provisions cover all sectors of the Directorate.

Referenced documents

10

C

Copy kept in department, copy sent to Central Archives each year. Copy to be stored in electronic format.

Chrono, (incoming and outgoing post not connected to meeting files)

10

D

Sent to Central Archives after 2 years. Letters/memos to Permanent Reps, intergovernmental exchanges etc. Includes original correspondence not filed elsewhere.

Replies to Questionnaires

10

T

Background surveys etc for referenced reports. Major or important reports’ background information will be selected for permanent retention

Finance/budget files

10

D

 

Administrative files (general internal memos)

10

D

 

Mission reports

5

C

 

Mission preparation

5

D

 

Meeting preparation

10

D

Preparation of meetings of Steering Committees, Expert Committees, Ministerial Conferences and other conferences and seminars

Central Section

Staff matters

10

D

 

Internal Meeting preparation and reports

10

D

 

European Charter for Regional or Minority Languages

Monitoring files

10

C

 

Correspondence filed by country

10

D

Contains incoming and outgoing correspondence with Permanent Reps, authorities, NGOs, internal memos

General correspondence

10

D

Contains incoming and outgoing correspondence not pertaining to a specific country

Country files

10

D

Contains legal instruments, general information, CM documents, PA documents, FCNM documents pertaining to a specific country

On-the-spot visit files

10

D

 


1 DUA – durée d’utilité administrative / length of administrative value (years)

2 C - conservation in the archives ; D - destruction ; T - conservation in the archives of selected items