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DS/PACE(2010)1

20 April 2010

 

Secretariat of the Parliamentary Assembly

 
 
Activities covered by this disposal schedule

The principle task of the Secretariat of the Parliamentary Assembly is to serve the Parliamentary Assembly which is both a Council of Europe statutory organ and a political body. More specific priorities are:

- ensuring the smooth functioning of the Parliamentary Assembly and its bodies;
- managing in an efficient and effective way the resources at its disposal;
- following up the decisions taken by the Assembly and its bodies;
- preparing the groundwork for Assembly activities.

Conditions of access

All documents of the Parliamentary Assembly, not subject to any classification, are public. These documents are as far as possible accessible from the Parliamentary Assembly website and may be quoted with reference to the source.

If a committee decides to classify some of its working papers or documents the following possibilities exist:

- restricted documents will be declassified one year after being issued. They can be made available on request and under the responsibility of the committee concerned or the Secretary General of the Assembly but may not be publicly quoted without special authorisation;

- confidential documents will be declassifed ten years after being issued. Unless the President of the Assembly or the Chairperson of the committee decides otherwise, they are only made available to members of the body concerned and some officials and must not be quoted;

- secret documents will be declassified thirty years after being issued. A register listing the numbered copies should be kept by the committee secretariat concerned.

However, on receipt of a well-founded request, the President of the Assembly has the authority, after consulting the Bureau or the Chairperson of the committee concerned, as well as the Secretary General of the Parliamentary Assembly, to allow consultation and quotation of all these types of documents.

Draft minutes of the Bureau and of committee meetings remain confidential at least until approved by the following Bureau or committee meeting after which they can be released on request.

In exceptional circumstances the President of the Assembly or the Secretary General of the Assembly may reassess conditions of access to Assembly documentation.
 

E-mails

E-mails will be kept in Enterprise Vault for a period of 5 years.
 

triangle See the table [pdf]