The Council of Europe project “Continued Support to the Criminal Justice Reform in Ukraine” (hereinafter “the Project”), funded by the Government of the Kingdom of Denmark, is launching a tender procedure for purchase of consultancy services on various communication aspects of the Project activities.

Expected duration of the consultants’ work: July 17, 2018 – February 28, 2019

All offers should be sent to [email protected]  indicating “Communications Consultant for CJR Project” in the e-mail subject line by 18:00 on 09 July 2018 (Kyiv time).

All questions shall be submitted at least 5 (five) working days before the deadline for submission of the tenders and shall be exclusively addressed to the email address [email protected] with the following reference in subject: “Communications Consultant for CJR Project”.

Eligibility criteria

• University degree in public relations, communications, journalism, law, or related fields
• At least 3 years of experience of provision of similar services, or any similar 3-year experience in media, either as a journalist in traditional or digital media, or as a publicist
• Fluent in Ukrainian
• Financial offer not exceeding the exclusion level set out in the Act of Engagement (Section A).

Documents to be provided

• Two completed and signed copies of the Act of Engagement (See attached);

• A detailed CV, demonstrating clearly that the tenderer fulfils the eligibility criteria;

• Copies of registration documents (for private entrepreneurs only);

• Cover Letter that should include:

  • Tenderer’s motivation to carry out the assignments mentioned above for the Project;

  • A brief description of how the Project’s visibility could be raised/improved (what methods/platforms/media outlets could be used);

• 3 (three) referees' contact details from previous/current employers or clients with full name, position, company/institution name, phone number and e-mail address (indicating whether the Project can contact them);

• list of written pieces for newsletters/websites/social media platforms/print media outlets with links to the materials online; infographics (if any) produced: social media campaigns contributed to (if any); large communication campaigns which the applicant had a significant role in planning, designing, managing and communicating; links to any video materials produced under the applicant’s supervision etc.

• at least two examples of written pieces/articles;

• list of media outlets the tenderer has worked with/for in terms of publishing his/her materials.

  Deliverables

  Throughout the duration of the engagement, pre-selected Consultants may be asked to:

• prepare news items/success stories/articles/press announcements/ press releases/other written materials on Project activities* for publishing and posting on the websites/social media platforms/in printed media etc

• attend the Project’s public events*

• identify opportunities for media coverage of the Project and make relevant suggestions to the Project team

• facilitate respective media representatives’ presence at the events* of the Project, including:

  • identifying the media and journalists to be invited,

  • sending out invitations

• lead the process of production of a video on the results of the Project implementation that would include (but would not be limited to) the following tasks:

  • development of the terms of reference for the selection of a video-production company

  • preparation of a storyboard for the video

  • advising the Project team on the video components (infographics etc)

  • advising to the Project team on the format of the messages for the speakers of the video

  • acting as a liaison when arranging the filming days (venue, time etc) and communicating this information to the speakers

  • acting as a liaison between the speakers and the video production company on the filming days,

  • reviewing the draft videos sent by the video production company to identify mistakes/etc

• work with the Project team to develop targeted communication strategies

• provide consultancy to the Project team on the preparation of the awareness raising and visibility materials produced with the support of the Project;

*Activities/events/pieces of work/speakers will be agreed upon with the Project team in advance.

The above list is not exhaustive. The Council of Europe reserves the right to request deliverables not explicitly mentioned in the above list of expected services, but related to the field of expertise object/scope of the signed contracts. The consultants can be asked to undertake missions within Ukraine to provide the expected deliverables.

Attachments to the present announcement contain full description of the terms and conditions of the consultants’ involvement:

1. Tender file/Terms of reference
2. Act of Engagement