The Council of Europe project “Combating Violence Against Women in Ukraine – Phase III (COVAW-III)” (hereinafter “the Project”), implemented within the Council of Europe Action Plan for Ukraine “Resilience, Recovery and Reconstruction” (2023-2026), announces a Tender under the Council of Europe competitive bidding procedure / framework contract for the procurement of national consultancy services on various communication aspects of the project activities.
In that context, the Council is looking for a maximum 5 local providers / consultants per Lot in order to support the implementation of the Project with a particular expertise in the field of communication, in accordance with the thematic Lots described in the Tender File document.
Please find more information about the Project and the details of the current tender call in the attachments to the present announcement which contain full description of the terms and conditions of the providers’ involvement:
Documents to be provided:
- A completed and signed copy of the Act of Engagement (see attached). The Act of Engagement must be completed, signed and scanned in its entirety (i.e. including all the pages). The scanned Act of Engagement may be sent page by page (attached to a single email) or as a compiled document, although a compiled document would be preferred. For all scanned documents, .pdf files are preferred.
- A detailed CV in English, preferably in Europass Format, demonstrating clearly that the tenderer fulfils the eligibility criteria (4 pages maximum);
- FOR PRIVATE ENTREPRENEURS / legal persons only: scanned copy of registration documents (translated into English)
- Portfolio of the Tenderer, including short information on the projects accomplished during at least 3 recent years and at least 3 samples / links to similar examples of work to the Lot(s) the Tenderer applies for, (at least 10-15 links on different types of work: the WEB LINKS to the related documents, websites or online resources PLEASE DO NOT PROVIDE YOUR WORK EXAMPLES AS SEPARATE FILES), in particular:
- For Lot 1 (Communication and public relations) – examples of developed communication programmes and visibility activities, news items, articles, Facebook posts, press releases, interviews, newsletters etc., contacts with key Ukrainian media in Ukrainian or English;
- For Lot 2 (Photography) – portfolio of photos or examples of photos from events / sessions;
- For Lot 3 (Videography and filming) – examples of videos / motion videos/ animations/ short promo videos for the social media/ social advertisements/ videos for courses and webinars etc) in Ukrainian or English;
- For Lot 4 (Graphic design and layout) – examples of developed visual branding/ visual identity/ logos/ infographics/ publications / posters / brochures/ handbooks/ banners in Ukrainian or English;
- A list of all owners and executive officers (for legal persons only);
- Contact information of 3 referees (full name, company/organisation, position, e-mail address and phone).
All documents within an offer shall be submitted in English, except registration documents for private entrepreneurs to be submitted in Ukrainian and samples of previous work to be submitted as specified above, failure to do so will result in the exclusion of the tender.
All questions shall be submitted by 20 May 2025 and shall be exclusively addressed to: [email protected] with the reference in the e-mail subject: “Questions: National Consultancy on various communication aspects for COVAW-III Project”.
- Deadline for submission of tender proposals ► 25 May 2025, 23:59 (Kyiv local time)
- Expected timeline for the service provision: 15 June 2025 – 31 December 2026
You are encouraged to apply and urged to thoroughly review the relevant tender documents and duly complete them.
All tender proposals and supporting documents should be submitted before the deadline, by email only to: [email protected] with the reference “Tender - National Consultancy on various communication aspects for COVAW-III Project” in the e-mail subject line.
The Council of Europe reserves the right to reject a tender if the scanned documents are of such a quality that the documents cannot be read once printed. It is recommended that you provide your documents in PDF format. The Council of Europe reserves the right to require additional supporting documents if necessary.
