The Council of Europe project “Supporting the transparency, inclusiveness and integrity of electoral practice in Ukraine” – Phase III (hereinafter “the Project”), implemented within the Action Plan for Ukraine 2018-2022, is launching a tender procedure for purchase of consultancy services on graphic design support.

Expected duration of the provided services: 9 July 2022 – 31 December 2022

All offers should be sent to [email protected] indicating “TENDER_GRAPHICS” in the e-mail subject line by 7 July 2022 included.

All questions shall be submitted by 1 July 2022 and shall be exclusively addressed to the email address [email protected] with the following reference in the e-mail subject: “QUESTIONS_TENDER_GRAPHICS”.

Eligibility criteria

• Higher education degree in design, fine arts, IT, exact sciences, journalism, communications, public relations or a related field;
• At least three years of professional experience relating to graphic design, previous work with international organisations would be an asset.

Expected services

Graphic design expert advice and technical support to the Project team according to the instructions received and in close cooperation/coordination with the Project’s communications consultant, which may include but not be limited to:

• developing visibility items’ design (brochures, flyers, roll-ups, advertisements, presentations, infographics etc.) for public and media events related to the Project implementation in line with the Council of Europe communication strategy, visibility guidelines and requirements;
• developing layouts for Project’s publications (handbooks, toolkits, studies, researches, guidelines etc.) in line with the Council of Europe communication strategy, visibility guidelines and requirements;
• preparing relevant graphic illustrations for publications (handbooks, toolkits, news items, articles, Facebook posts, press releases, interviews, newsletters etc.);
• ensuring that all visibility actions are carried out in line with the Council of Europe communication policy and according to the Council of Europe Visual identity (Graphic Charter, Guidelines for use of social media etc.);
• monitoring and informing the Project team about any relevant developments which should be considered in Project’s communication and visibility strategy.

Documents to be provided

• A completed and signed copy of the Act of Engagement (See attached);
• For legal persons and private entrepreneurs: Registration documents (scanned copy of originals in Ukrainian and/or English, proving the tenderer’s ability to carry out the respective types of economic activities);
• For legal persons: A detailed professional portfolio in English, demonstrating clearly that the tenderer (proposed staff) fulfils the eligibility criteria;
• For natural persons, including private entrepreneurs: A detailed CV in English, preferably in Europass Format, demonstrating clearly that the tenderer fulfils the eligibility criteria;
• 10 –15 samples and/or links to samples of previously developed materials (infographics / posters / rollups / other visibility items etc.) in Ukrainian, English or any other language.

All documents shall be submitted in English, except registration documents for private entrepreneurs to be submitted in Ukrainian and samples of previous work to be submitted as specified above, failure to do so will result in the exclusion of the tender.

Attachments to the present announcement contain full description of the terms and conditions of the providers’ involvement:

1. Tender File/Terms of Reference 
2. Act of Engagement
3.  Questions and Answers

The Act of Engagement must be completed, signed and scanned in its entirety (i.e. including all the pages). The scanned Act of Engagement may be sent page by page (attached to a single email) or as a compiled document, although a compiled document would be preferred. For all scanned documents, .pdf files are preferred.