The Joint EU/Council of Europe Project “European Union and Council of Europe working together to strengthen the protection of human rights” is launching a tender procedure for purchase of services to design the Brandbook and National Preventive Mechanism Interactive map for the Ukrainian Parliament Commissioner for Human Rights.

Deadline for tender’s submission is 20 December 2021.

Tenders shall be submitted by email only (with attachments) to the email address) [email protected] with the following reference in subject:  Tender 4757/2021/35_Name of your company. Tenders addressed to another email address will be rejected.

All questions shall be submitted at least 2 (two) working days before the deadline for submission of the tenders and shall be exclusively addressed to the email address [email protected] with the following reference in subject: Tender 4757/2021/35_Question

To build an effective communication and strengthen the Ombudsperson’s Office interaction with the population, public institutions, expert and civil society by means of the modern technologies and active usage of the Ombudsperson’s Office website, there is a need to create a Brandbook for the Ombudsperson’s Office to shape its identity and representation both digitally and offline as well as to develop the NPM interactive map of all places of deprivation of liberty exiting in Ukraine as a practical tool to be done in line with the newly elaborated brand stylistics of the Ombudsperson Office.

The Brandbook should serve as a visual and conceptual background for the Ombudsperson’s Office website, visibility materials and communication activities representing in stylistically unified format all components/directions of the Ombudsperson mandate. Whereas the NPM interactive map should be done in a format of a geographic information system about all places of deprivation of liberty with their subsequent visualization on the map of Ukraine, supplemented by the basic information on these places including the status of the NPM recommendations’ implementation.

Period: It is expected that Provider to present all the deliverables by 22 February 2022.

NB!!! The Project is VAT exempted in Ukraine as the Joint project of the European Union and the Council of Europe registered at the Ministry of Economy of Ukraine on the basis of Cabinet of Ministers of Ukraine’s Decree “On the unified system of the use and monitoring of international technical assistance” n.153 approved on 15.02.2002. Services to be provided under this Act of Engagement will be invoiced VAT excluded unless the Council requests otherwise.

ASSESSMENT

Exclusion criteria and absence of conflict of interests

Tenderers shall be excluded from participating in the tender procedure if they:

• have been sentenced by final judgment on one or more of the following charges: participation in a criminal organisation, corruption, fraud, money laundering;
• are in a situation of bankruptcy, liquidation, termination of activity, insolvency or arrangement with creditors or any like situation arising from a procedure of the same kind, or are subject to a procedure of the same kind;
• have received a judgment with res judicata force, finding an offence that affects their professional integrity or serious professional misconduct;
• do not comply with their obligations as regards payment of social security contributions, taxes and dues, according to the statutory provisions of their country of incorporation, establishment or residence;
• are or are likely to be in a situation of conflict of interests;

• are or if their owner(s) or executive officer(s), in the case of legal persons, are included in the lists of persons or entities subject to restrictive measures applied by the European Union (available at www.sanctionsmap.eu).

Eligibility criteria

• Legal person except consortia with an appropriate type of economic activity;
• At least 3 years of experience in the sphere of strategic communication, brand creation and related activities (experience of consultations provision, development and execution of SMM/digital marketing campaigns, PR-campaigns, designing branding strategies for public and private institutions and others, including graphic design and digital, interactive maps creation).
• Demonstration of previously developed interactive maps or similar products and their practical implementation;

Award criteria

• Quality of the offer (60%), including:
• technical resources of the company required for design of the branding strategy; description of methods of undertaking the specifics of work; 20%
• timeframe – meeting the deadline for the deliverables; 20%
• prior experience working with state institutions and public offices; 20%
• Financial offer (40%).

DOCUMENTS TO BE PROVIDED

• A completed and signed copy of the Contract[1] (Appendix I)
• A quote, describing financial offer, in line with the requirements of Appendix I
• Registration documents for legal persons (including those showing economic activities that the company is authorized to carry out)

• A list of all owners and executive officers, for legal persons only;

• Declaration of agreement – Appendix IV

Contract and Declaration of agreement shall be submitted in English, other documents can be submitted in Ukrainian. Failure to do so will result in the exclusion of the tender.

If any of the documents listed above are missing, the Council of Europe reserves the right to reject the tender.