The Joint EU/Council of Europe Project “European Union and Council of Europe working together to strengthen the protection of human rights” is launching a tender procedure for purchase of IT and other equipment for the in the Training Center created before the Secretariat of the Ukrainian Parliament Commissioner for Human Rights.
Deadline for tender’s submission is 08 December 2021.
Tenders shall be submitted by email only (with attachments) to the email address) [email protected] with the following reference in subject: Tender 4757/2021/34_Name of your company. Tenders addressed to another email address will be rejected.
All questions shall be submitted at least 2 (two) working days before the deadline for submission of the tenders and shall be exclusively addressed to the email address [email protected] with the following reference in subject: Tender 4757/2021/34_Question
The Project is launching a tender procedure for purchase of IT and other equipment for the in the Training Center created before the Secretariat of the Ukrainian Parliament Commissioner for Human Rights. The Training Centre will serve as a platform for realization of various educational initiatives and campaigns, including video conferencing, webinars, trainings etc.
Period: It is expected that Provider to deliver IT and other equipment to the premises of the Training center of the Parliament Commissioner for Human Rights by 15 January 2022.
NB!!! The Project is VAT exempted in Ukraine as the Joint project of the European Union and the Council of Europe registered at the Ministry of Economy of Ukraine on the basis of Cabinet of Ministers of Ukraine’s Decree “On the unified system of the use and monitoring of international technical assistance” n.153 approved on 15.02.2002. Services to be provided under this Act of Engagement will be invoiced VAT excluded unless the Council requests otherwise.
ASSESSMENT
Exclusion criteria and absence of conflict of interests
Tenderers shall be excluded from participating in the tender procedure if they:
- have been sentenced by final judgment on one or more of the following charges: participation in a criminal organisation, corruption, fraud, money laundering;
- are in a situation of bankruptcy, liquidation, termination of activity, insolvency or arrangement with creditors or any like situation arising from a procedure of the same kind, or are subject to a procedure of the same kind;
- have received a judgment with res judicata force, finding an offence that affects their professional integrity or serious professional misconduct;
- do not comply with their obligations as regards payment of social security contributions, taxes and dues, according to the statutory provisions of their country of incorporation, establishment or residence;
- are or are likely to be in a situation of conflict of interests;
- are or if their owner(s) or executive officer(s), in the case of legal persons, are included in the lists of persons or entities subject to restrictive measures applied by the European Union (available at www.sanctionsmap.eu).
Eligibility criteria
Tenderers should demonstrate that they fulfill the following criteria:
- are registered as a legal entity or a private entrepreneur which is authorised to supply IT equipment;
- have at least 2 years of experience in the supply of similar goods/services.
Award criteria
Technical offer (40%), which includes:
- Quality of the IT equipment and software proposed (compliance with technical specification requirements (as indicated in Section A of the Act of Engagement);
- Timeframes for the delivery of IT equipment;
- Length of warranty;
Financial offer (60%).
E. NEGOTIATIONS
The Council reserves the right to hold negotiations with the bidders in accordance with Article 20 of Rule 1395.
DOCUMENTS TO BE PROVIDED
- A completed and signed copy of the Contract[1] (Appendix I)
- A quote, describing their financial offer, in line with the requirements of section C of the Tender File (see above);
- Registration documents for legal persons (including those showing economic activities that the company is authorized to carry out)
- A list of all owners and executive officers, for legal persons only;
- Declaration of agreement – Appendix IV
Contract and Declaration of agreement shall be submitted in English, other documents can be submitted in Ukrainian. Failure to do so will result in the exclusion of the tender.
If any of the documents listed above are missing, the Council of Europe reserves the right to reject the tender.
The Council reserves the right to reject a tender if the scanned documents are of such a quality that the documents cannot be read once printed.
Appendix I -Technical specifications
Appendix II - Draft Contract - procurement for third parties_ IT supplies
Appendix III Model Act of Acceptance_ IT equipment
Appendix IV - Declaration of agreement _ IT Equipment
[1] The Contract must be completed, signed and scanned in its entirety (i.e. including all the pages). The scanned Contract may be sent page by page (attached to a single email) or as a compiled document, although a compiled document would be preferred. For all scanned documents, .pdf files are preferred.
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