Back Call for tenders for the production and delivery of visibility materials for the Project on “Improving the Effectiveness of the Administrative Judiciary and Strengthening the Institutional Capacity of the Council of State”

Call for tenders for the production and delivery of visibility materials for the Project on “Improving the Effectiveness of the Administrative Judiciary and Strengthening the Institutional Capacity of the Council of State”

The Council of Europe is currently implementing a Project on “Improving the Effectiveness of the Administrative Judiciary and Strengthening the Institutional Capacity of the Council of State”. The purpose of this call is to identify maximum three (3) providers for each lot for the production of visibility materials.

Exclusion level for this tender is €10,000 (5,500 for Lot-1, 4,500 for Lot-2). Total offers exceeding the €10,000 level will be excluded from the tender evaluation.

 

Please send the documents to the following e-mail address: [email protected]

by 5 December 2022, (14:00 Turkish Time). Tenders shall be submitted by email (with attachments) only to the email address indicated above, with the following reference in the subject line: ImEAJ – VISIBILITY TENDER. Tenders addressed to another email address will be rejected.

 

All questions shall be submitted at least 3 (three) working days before the deadline for submission of the tenders and shall be exclusively addressed to the email address [email protected] with the following reference in subject: Question – VISIBILITY TENDER – ImEAJ”.

 

Please read carefully the requirements of the call:

1. Tender File

2. Act of Engagement

3. Ek1 (Annex1) – Teknik Şartname (Technic Specs)

 

IMPORTANT

While preparing the Act of Engagement, you are requested to specify the prices in Euro currency and excluding VAT.

The Act of Engagement must be completed, offers (prices) should be given, signed and scanned and preferably submitted in pdf file which shall be readable and in proper page set-up when printed.

DOCUMENTS TO BE PROVIDED

  1. A completed and signed copy of the Act of Engagement (See attached); must be in English.
  2. Certificate of Registryscanned copies of the original documents in Turkish), for legal persons only
  3. Company Profile demonstrating the tenderer’s capacity, experience and suitability for providing the services described in LOT-1 and/or LOT 2 (in Turkish or English):
    1. A work portfolio comprising a minimum of 2 examples of previous work preferably from work with international organisations and/or public authorities (including, where relevant, a link to the produced outputs);
  4. A list of all owners and executive officers, for legal persons only. (in Turkish or English).

All documents (except the certificate of registry that may be submitted in Turkish, and Company profile -a work portfolio/the samples - A list of owners and executive officers may be submitted in Turkish or English) shall be submitted in English, failure to do so will result in the exclusion of the tender.

 

ELIGIBILITY CRITERIA

Lot 1 and Lot 2:

  1. Demonstrated three (3) years of experience in the field of visibility production/printing
  2. Submission of a previous work sample / electronic visual relevant with the required visibility items prepared for the EU or other international/national projects

SUMMARY OF TERMS OF REFERENCE

Lot 1: Production of Visibility Materials

The service provider shall produce the following materials according to Annex-1 – Technical Specs and deliver to the addresses to be provided by the Council of Europe.

  1. Project Folder, 1250 ea.
  2. Project Notebook, 1250 ea.
  3. Project Pen, 1250 ea.
  4. Project Carton Bag, 1000 ea.
  5. Project Bulletin, 1250 ea.
  6. Project Brochure, 850 ea.
  7. Standing Brochure Holders with Header, 5 ea.
  8. Desktop Brochure Holders with Header, 15 ea.

Lot 2: Production of Printed Materials for Public Awareness

The service provider shall produce the following materials according to Annex-1 – Technical Specs and deliver to the addresses to be provided by the Council of Europe.

1st Brochure: "BİR İDARİ İŞLEME KARŞI DAVA AÇMA SÜRECİ10.000 ea.

2nd Brochure: " İDARİ YARGIDA ADLİ YARDIM10.000 ea.

3rd Brochure: " İDARİ YARGIDA BİR DAVANIN AŞAMALARI VE SONUCU10.000 ea.

4th Brochure: " İDARİ YARGIDA KANUN YOLLARI10.000 ea.

5th Brochure: " İDARİ YARGININ AMACI VE İDARİ YARGI TEŞKİLATI10.000 ea.

 

QUESTIONS and ANSWERS

 

Question-1: Please specify the skin/cover of the brochures under “Lot 2 : Printing of 5 Thematic Brochures and Delivery” of the ACT OF ENGAGEMENT. Will they be wire stitch? American skin ?
Answer-1: The required features are as follows:
1st Brochure: matt coated, 170 gr – wire stitch
2nd Brochure: matt coated, 170 gr – twice folded
3rd Brochure: matt coated, 170 gr – wire stitch
4th Brochure: matt coated, 170 gr – wire stitch
5th Brochure: matt coated, 170 gr – twice folded

 

Question-2: Within the scope of your tender for the provision of services for the production and distribution of Visibility Materials, we are unable to submit offer for the Plexi 15 Desktop and 5 Standing Brochure Holders under LOT 1. Can we submit our offer for the other items requested under LOT 1?

Answer-2: Yes. Companies can submit their offers only for the items they deem appropriate under each Lot; they do not have to quote every item under a Lot if it is not within their field of activity.

 

Ankara 29 November 2022
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