Glossary of Information Management Terms and Concepts
This glossary explains key concepts and definitions used at the Council of Europe for documents and records management.
- Classification period
- The length of time during which there is only limited access (i.e. not public access) to records.
- Group of records created artificially by the Council of Europe that have a common characteristic. Examples of Council of Europe collections are the Thematic Files of the Council of Europe, the Publications of the Council of Europe and the Council of Europe Poster Collection.
- Controlled vocabulary
- A controlled vocabulary is a restricted list of terms (words or phrases) used for indexing (tagging) and retrieving content. It is controlled in order to compensate for the ambiguity and diversity of natural language. There are different types of vocabularies, which differ according to the relationships between terms. A controlled vocabulary usually makes use of equivalent terms (synonyms, etc.) which point to the preferred term. It may also have hierarchical or associative relationships between terms.