High Level Conference on the Future
of the European Court of Human Rights

Brighton, United Kingdom, 18-20 April 2012

Arrivals and Departures

Delegations are kindly asked to consider the distance between UK port of entry/departure, proximity of accommodation and conference location when making a decision on arrival and departure timings. Journey times should be planned around travelling in normal traffic and delegations should not rely on motorcycle escorts.

To ensure your arrival at your preferred airport is swift and efficient, we would also be grateful if you could provide details of all those travelling, including those not attending the conference, by fully completing the registration form.

Commercial Flights

For those arriving by commercial flights who wish to use the VIP suites that serve Terminals 1-5 at Heathrow, their Embassy/High Commission will be responsible for making the booking directly with BAA on +44 (0)20 8757 2223. For those wishing to make reservations at the Sussex Suite at Gatwick, you should contact Signature Flight Support on +44 (0)1293 505334. The cost of the VIP suite at Heathrow and Gatwick for the Head of Delegation will be covered by the British Government. Once VIP suite facilities are booked, a reference will be given to the Embassy/High Commission in order to assist with the clearance of any cars attending the suites.

Airport security clearance of London Embassy/ High Commission cars is the responsibility of the Embassy/High Commission and must be requested at least 24 hours in advance from Airport Security at the appropriate airport.

Private Aircraft

Delegations wishing to arrive in the UK on private aircraft should reserve slots in the normal way however due to limited capacity your preferred slot may be difficult to obtain.

Alternative airports to consider, but not limited to, are: Tag Farnborough, London Gatwick, London Stansted, London Luton, London City and Biggin Hill ( non-exhaustive list).

Arrival and departure slot arrangements should be made by your nominated country handling agent in conjunction with a UK handling agent. There are several handling agents in the UK operating at the different airports.

If you have any questions regarding the Arrival/Departure, please contact Nuruddin Ahmad:
Tel No: +44 (0)207 008 8112, E-mail: Protocol.Admin@fco.gov.uk.

Airport Passes

It is the responsibility of the Embassy/High Commission to ensure that any staff members who hold Airport ID passes have them properly activated for use at London airports. BAA ID passes are no longer valid at London Gatwick. To go airside at London Gatwick you should hold a Gatwick specific Airport ID. Further details on passes can be obtained from: London Heathrow (www.baa.com/idcentre); London Gatwick (www.gatwickairport.com/idcentre/).

Changes to Flight Bookings

If there is a change to departure plans, the responsibility for rearranging flight bookings and VIP Suite bookings will fall to the London Embassy/High Commission.