The European Commission for the Efficiency of Justice

Cooperation Programme between Croatia and the CEPEJ funded by Norway Grants:


"Improving the quality and efficiency of the judicial system through infrastructure development and better management"
Component II: "Improvement of the way cases are handled by the judicial system by applying tried and tested methodologies developed by the CEPEJ"



Norway Grants is a Norwegian funds dedicated to the harmonization of economic and social disparities and to the strengthening of bilateral relations with 16 Central and Eastern Europe countries. Norway Grants entrusted the CEPEJ to take the leadership on the second component of the program "Improving the quality and efficiency of the judicial system through infrastructure development and better management"


 

Overall objective

The overall objective of the Project is to increase the efficiency of the judiciary and improve the quality of justice in line with European standards. Working alongside other reform initiatives, the project will have a key role in reducing unnecessary delays in judicial processes by applying tried and tested tools and in identifying court users’ feedback for the first time.

The objective of the project is to ensure that justice is delivered in an appropriate setting and through timely and well-managed processes. The CEPEJ created in 2007 the SATURN Centre for judicial time management, which analyzes the situation of delays in the Member States and provides tools for understanding and analysing their judicial proceedings. In this project, SATURN guidelines and methodology on time management and quality of reporting on judicial efficiency will be implemented in one court, and then described in detail to the other concerned Croatian courts.

 

Main activities

The CEPEJ experts group, with close cooperation with Croatian judicial authorities, shall:
• make a comparative analysis on the SATURN guidelines and time management tools used by Municipal and County courts and development of an action plan
• implement this action plan in the courts at Karlovac and drafting a guidance manual based on the experience
• explain the different measures in the guidance manual to the other concerned courts
• provide technical assistance in the development of standards, norms and case weighting, and in the development of the role of judicial inspectors in monitoring Time Management of Courts
• pilot satisfaction surveys for court users and develop an action plan to guide measures to address the findings

Project beneficiaries and stakeholders

All Croatian courts; judicial and non-judicial staff working in these courts; court users; institutions and bodies.

 

News

 

 

Presentation of the CEPEJ experts’ recommendations implemented in Karlovac and Varazdin pilot courts to the courts of Osijek area (Croatia)

On 24 and 25 May a team of CEPEJ experts travelled to Osijek (Croatia), to present the recommendations implemented in Karlovac and Varazdin pilot courts to the courts of Osijek area. These recommendations, which have been compiled in a handbook, include judicial timeframes management, mediation, judicial experts and the introduction of satisfaction surveys. The recommendations have already been presented to the Croatian municipal courts during two similar workshops.
Programme

 

Recommendations by the CEPEJ experts to the municipal courts of Croatia

A CEPEJ team of experts will present the work it carried out since September 2014 in the Municipal Court of Karlovac to the Presidents of the municipal courts of the central and southern region of Croatia, through two workshops held on 12 and 13 April 2016 in Zagreb and in Split, respectively. These recommendations mainly concern judicial time management, mediation and alternative dispute resolution (ADR), the role of judicial experts and the implementation of satisfaction surveys. They have been compiled in a document aimed at facilitating their implementation (the “Guidance Manual”), which has been specifically drafted for these workshops. These two first workshops will be followed by a third one which will cover the Eastern region of Croatia (Slavonia), to be held in Osijek on 24 May 2016.

Draft programme

 

Mission No. 8: Meeting of the CEPEJ experts with representatives of the Municipal Court of Karlovac and the Croatian Ministry of Justice

The team of CEPEJ experts had a meeting with the staff of the Municipal Court of Karlovac on 26 January 2016 aimed at ensuring the implementation of judicial timeframes and other time management tools in courts, as well as at discussing the development of Alternative Dispute Resolution (mediation, conciliation). This was followed by a one-day meeting at the Ministry of Justice where the CEPEJ expert Marco Fabri presented the SATURN time management tools to the Croatian Department of judicial inspection.

 

Mission No. 7: Mission on the role of judicial inspectors in monitoring the length of judicial procedures in Croatian courts

Mr Jacques Raynaud, Magistrate judicial inspector in France, visited the Ministry of Justice in Zagreb (Croatia) on 1 December 2015, to meet the team of Croatian judicial inspectors, in order to present and discuss: the role of judicial inspectors in France; their legal statute; their missions; and the tools and methodology that they are developing, especially with regards to the control of judicial timeframes. On this occasion, and following the presentation of a Croatian delegation on the function of judicial inspector in Croatia , an exchange of views took place on the specific aspects of the two countries, as well as on the possible integration of management tools on timeframes in the methodology used by the Croatian judicial inspectors. This activity will be followed by a future meeting on 27 January 2016, where Mr Marco Fabri, researcher and Director of the Research Institute on Judicial Systems at the Italian National Research Council, will introduce the tools developed by the SATURN Group on judicial time management.
Programme

 

Mission No. 6: Improvement of the system of distribution of cases in Croatia

Mr Georg Stawa, President of the CEPEJ, visited the Ministry of Justice in Zagreb (Croatia) on 19 November 2015. The objective of the mission was to support the Ministry of Justice in drawing up a document in conjunction with the Supreme Court, which is aimed at distributing cases to judges, according to their complexity. Meetings were held with judicial inspectors in charge of drawing up a document with a team within the Ministry, which is in charge of statistics. A future meeting has already been arranged for 16 February 2016 in order to assess the progress of this work.
Programme of the mission

 

 

Mission No. 5: 5th meeting of the CEPEJ experts with representatives of the Municipal Court of Karlovac and of the Ministry of Justice in Croatia
The CEPEJ experts have met the staff of the Municipal Court of Karlovac (Croatia) to discuss the implementation of the recommendations, which they had made following an in-depth analysis on the functioning of the court conducted during the previous months. While primarily aimed at analysing the timeframes to prevent excessive delays in the processing of cases, the recommendations also covered the system of cases allocation among judges, the introduction of mediation and conciliation in the court, as well as the tasks management of technical experts. This last step towards implementation will be followed by the drafting of a Guidance Manual, which is to be presented to all Municipal Courts in Croatia. These activities fall within the framework of the co-operation programme between the CEPEJ and Croatia, which are funded by the EEA/Norway Grants.


Mission No. 4: Mission to discuss the implementation of satisfaction surveys in Varazdin 

CEPEJ representatives have met in the Municipal Court of Varaždin on 18 May 2015 to discuss the implementation of two satisfaction surveys for both non-professional court users and lawyers. These two questionnaires would have to be implemented by the end of the year. On the basis of this experience, a report will be drafted in order to facilitate the application of these surveys in other Municipal Courts in Croatia.

Programme

 

Mission No. 3: Mission to Croatia to examine court management practices

A 3rd meeting with the judicial authorities of Croatia concerning new measures related to court management practices will take place in Karlovac on 26 March 2015. The CEPEJ representatives will discuss an Action Plan and concrete recommendations regarding timeframes for civil proceedings, mediation and conciliation. 
Programme

 

Mission No. 2: CEPEJ mission to Croatia on 13 and 14 January 2015

A group of CEPEJ experts will go to Croatia in the framework of the co-operation programme « Improving the quality and efficiency of the judicial system through infrastructure development and better court management" financed by the Norway grants. The mission will consist in a visit of the Court of Karlova by the CEPEJ group of experts on 13 January 2015, followed by a meeting at the Ministry of Justice of Zagreb in view to discuss the action plan for the implementation of the SATURN judicial management tools developed by the CEPEJ.
Agenda

 

Mission No. 1: CEPEJ experts mission to Zagreb, 2 September 2014

The CEPEJ group of experts in charge of the implementation of component II of the programme “Improving the quality and efficiency of the judicial system through infrastructure development and better management - Improvement of the way cases are handled by the judicial system by applying tried and tested methodologies developed by the CEPEJ” was in Zagreb, Croatia, for a first study visit, on 2 September 2014. The aim of this visit was to define the Ministry of Justice’s concerns and expectations as well as to present, for the CEPEJ experts, the CEPEJ’s tools for improving time management of court cases through SATURN guidelines and to discuss the schedule of activities planned under this programme. The CEPEJ experts also agreed with the Croatian judicial authorities on the statistical data that they shall provide, so that experts can begin to analyse the current Croatian judiciary.

Agenda of the meeting

Picture gallery

 

 

Actions / events to come

1. Two questionnaires on statistical data and on tools concerning management already implemented in Karlovac court to be prepared by CEPEJ experts and secretariat and sent to the Croatian authorities on 8 September for reply on 19 September.
2. Analysis and Action plan for the attention of Karlovac Court to be prepared by the CEPEJ experts for the end of October.
3. Implementation of the Action Plan, including 1 or 2 visits to the court by end of December.
4. Specific CEPEJ webpage to be prepared by the Secretariat in September, which will ensure the visibility of the Project and which will also be a useful tool for all persons involved in its implementation.

 

Composition of the experts team

Georg Stawa, Vice-President of the CEPEJ, member of the CEPEJ Working group on evaluation of judicial systems, Head of Department Pr 8, Projects, Strategy and Innovation, Ministry of Justice of Austria
Adis Hodzic, member of the CEPEJ Working group on evaluation of judicial systems, Head of the Budget and Statistics Department, Secretariat of the High Judicial and Prosecutorial Council of Bosnia and Herzegovina
Simone Kreß, Judge at the Oberlandesgericht Köln, Germany
Marco Fabri, Senior Researcher and Director of the Research Institute on Judicial Systems, National Research Council of Italy

Nina Betteto, Judge at the Supreme Court, Slovenia

Hélène Jorry, PhD student at the University of Versailles-Saint-Quentin-en-Yvelines, Member of the Research Centre "Versailles Institutions Publiques", France

 

Secretariat

Paul Meyer, Project Manager, 33 (0)3 90 21 55 22

Jean-Pierre Geiller, Administration and Finances, +33 (0)3 88 41 22 27

Annette Sattel, Administration and Networks, +33 (0)3 88 41 39 04

Helena Orsulic, Assistant, +33 (0)3 88 41 38 61

 

Usefull documents / CEPEJ tools and works

Powerpoint presentation of the CEPEJ, prepared by Georg Stawa

Powerpoint presentation of the CEPEJ guidelines, studies and evaluation tools, prepared by Adis Hodzic

Time management checklist

SATURN guidelines for judicial time management
SATURN guidelines for judicial time management - comments and implementation examples

 

 

 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

CO-OPERATION

Albania

Azerbaijan

Croatia

Jordan

Kosovo*

Republic of Moldova

Morocco

Tunisia

Turkey

Ukraine

Eastern partnership

Targeted co-operation

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