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Documents

In this section you will find the working documents of the Committee grouped according to the meeting. Document titles and references are included. Documents marked with the ® symbol are restricted and can be consulted via the restricted section.

Working documents are in PDF format and can be read using the free Adobe® Acrobat® Reader. If you do not have this software installed on your system, you may download it for free from Adobe's website.

 

Meeting of 24-28 September 2012

A. INTRODUCTION    
1 Opening of the meeting    
2. Adoption of the Agenda and of the Order of Business    
  - Draft Agenda  

P-Bud(2012)OJ2

3 Examination of the report and minutes of the May 2012 session    
  - Meeting Report of the Budget Committee – May 2012 session   CM(2012)90 ®
  - Meeting Minutes of the Budget Committee – May 2012 session   P-Bud(2012)CR1 ®
4 Presentation of the new website of the Budget Committee    
5 Statement by the Director General of Administration, Ms Ute Dahremöller    
  - Decisions and documents of the Committee of Ministers concerning the Budget Committee [September 2011 – May 2012]   P-Bud(2012)6 ®
  - Decisions of the Committee of Ministers concerning the Budget Committee [May-September 2012]   P-Bud(2012)25 ®
B. PROGRAMME AND BUDGET 2012-2013    
6. Implementation of 2012    
  - Council of Europe Interim Progress Review Report 2012   CM/Inf(2012)25 ®
  - Budgetary situation (Ordinary Budget) as of 31 August 2012   P-Bud(2012)23 ®
  - Modifications to the 2012 and 2013 investment programme   P-Bud(2012)26 ®
  - Notification of significant Ordinary Budget transfer   CM/Inf(2012)28 ®
  - Decisions and documents of the Committee of Ministers concerning the Budget Committee [September 2011 – May 2012]   P-Bud(2012)6 ®
  - Decisions of the Committee of Ministers concerning the Budget Committee [May-September 2012]   P-Bud(2012)25 ®
7 Adjustments to 2013    
  - Programme and Budget 2012-2013 – adjustments to 2013
(i.a. the North-South Centre)
  CM(2012)130 ®
  - Programme and Budget 2012-2013 – carry forward from 2012 to 2013   CM(2012)128prov ®
  - Modifications to the 2012 and 2013 investment programme   P-Bud(2012)26 ®
  - Document distributed at the request of Austria, Estonia, Germany, Latvia, Poland, Switzerland and United Kingdom   DD(2012)667 ®
  - Replies of the Secretary General to the joint proposals by Austria, Estonia, Germany, Latvia, Poland, Switzerland and the United Kingdom concerning the 2013 budget (see DD(2012)667)   DD(2012)788 ®
  - Decisions of the Committee of Ministers concerning the Budget Committee   P-Bud(2011)18
  - Decisions and documents of the Committee of Ministers concerning the Budget Committee [September 2011 – May 2012]   P-Bud(2012)6 ®
  - Decisions of the Committee of Ministers concerning the Budget Committee [May-September 2012]   P-Bud(2012)25 ®
C. AUDIT    
8 Exchange of views with Mr Christophe Rosenau, External auditor    
  - Consolidated Financial Statements for the year ended 31 December 2011   CM(2012)100 ®
  - Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2011   CM(2012)100 add ®
  - Financial Statements and Budgetary Management Accounts of the Partial Agreement establishing the European Centre for Global Interdependence and Solidarity for the year ended 31 December 2011   CM(2012)101 ®
  - Financial Statements and Budgetary Management Accounts of the Partial Agreement of the European Support Fund for the co-production and distribution of creative cinematographic and audio-visual works "Eurimages" for the year ended 31 December 2011   CM(2012)102 ®
  - Consolidated Financial Statements and Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2011 – Follow up to the Report of the External Auditor   CM(2012)103 ®
CM(2012)103 corr ®
9 Exchange of views with Mr Ansgar Eussner, Director of Internal Oversight    
  - Annual report 2011 of the Directorate of Internal Oversight   CM(2012)84 ®
D. HUMAN RESOURCES    
10 Human Resources issues - latest developments in respect of:    
  a. Reform of the pension schemes    
  b. Contractual Policy - Use of fixed term contracts    
  c. Payment of salaries - Payment date for permanent and non-permanent staff    
  d. Development of staff figures/number [2011 – 2012 – 2013]    
  e. Salary ceiling as an active management tool    
E. OTHER    
11 Exchange of views with the Rapporteurs Group on Programme, Budget and Administration (GR-PBA)    
12 Preparation of the Seminar on Result Based Budgeting - Objectives, Expected Results and Performance Indicators    
  - Programme    
  - List of participants    
  - Preliminary Draft Conclusions    
13 European Youth Foundation    
14 Situation of the North-South Centre    
  - Evaluation of the North-South Centre of the Council of Europe   P-Bud(2012)24 ®
F. CLOSING    
15 Draft meeting report of the Budget Committee –September 2012 session    
  - Meeting report of the Budget Committee –September  2012 session   P-Bud(2012)28 ®
16 Date, place and agenda of the next meeting    
17 Other business    
 

ADDITIONAL DOCUMENTS

   
  Staff data   P-Bud(2012)29 ®
  Summary of accessions to and withdrawals from Partial Agreements Situation on 24 September 2012   P-Bud(2012)30 ®
  Improvements to the production of financial information: proposed changes to structures and processes (Ernst&Young)   P-Bud(2012)31 ®
  Request from the ECHR   P-Bud(2012)32 ®
  Discount rate   P-Bud(2012)33 ®
  Audit Committee - Annual report 1 May 2011 through 30 June 2012 [1153 meeting]   CM(2012)126 ®
  Programme and Budget 2012-2013: Subordinate Intergovernmental Committees   CM(2012)91rev ®
  Proposal by the Secretary General - Reform proposed new set-up for intergovernmental structures   SG/Inf(2011)9 FINAL ®

Meeting of 21-25 May 2012

1 Opening of the meeting    
2 Election of the Chair and Vice-Chair    
  - Procedure for the election of the Chair and Vice-Chair   P-Bud(2012)5 ®
3 Adoption of the Agenda and approval of the Order of Business    
  - Draft Agenda   P-Bud(2012)OJ1
  - Annotated Agenda   P-Bud(2012)4 ®
4 Examination of the report of the September 2011 session    
  - Meeting report of the Budget Committee – September 2011 session   CM(2011)123
5 Recent developments concerning the Council of Europe - Statement by Ms Ute Dahremöller, Director General of Administration    
  - Decisions of the Committee of Ministers concerning the Budget Committee [May-September 2011]   P-Bud(2011)18 ®
  - Decisions and documents of the Committee of Ministers concerning the Budget Committee [September 2011-May 2012]   P-Bud(2012)6 ®
  - Meeting report of the Budget Committee – September 2011 session   CM(2011)123
  - Working methods of the Budget Committee   P-Bud(2011)21 ®
  - Financial regulations and supplementary provisions of the Council of Europe   DPFL 30/06/2011
6 Implementation of the 2011 Programme and Budget    
  - Council of Europe Progress Review Report 2011   CM/Inf(2012)9
  - Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2011   CM(2012)100 add ®
  - Progress Review Report 2011: Results Based Budgeting
(RBB) 2011
  DPFL(2012)67 ®
  - Meeting report of the Budget Committee – May 2011 Session, paras 8 to 15   CM(2011)69
  - Final financial position at 31/12/2011
Additional information to P-Bud(2011)20: Budgetary situation – ordinary budget as at 31 August 2011
  P-Bud(2012)10 ®
7 Consolidated Financial statements and Budgetary Management accounts for 2011 – documents not yet audited    
  - Consolidated Financial Statements for the year ended 31 December 2011   CM(2012)100 ®
  - Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2011   CM(2012)100 add ®
  - Financial Statements and Budgetary Management Accounts of the Partial Agreement establishing the European Centre for Global Interdependence and Solidarity for the year ended 31 December 2011   CM(2012)101 ®
  - Financial Statements and Budgetary Management Accounts of the Partial Agreement of the European Support Fund for the co-production and distribution of creative cinematographic and audio-visual works "Eurimages" for the year ended 31 December 2011   CM(2012)102 ®
8 Office of the Director General of Programmes - Exchange of views on recent developments with Ms Claudia Luciani, Deputy to the Director General    
  - Mandate of the new Directorate General of Programmes  

P-Bud(2012)12 ®

  - Council of Europe Progress Review Report 2011   CM/Inf(2012)9
  - Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2011   CM(2012)100 add ®
  - Programme and Budget 2012-2013 – Summary of changes made by the Deputies to the draft before its approval   P-Bud(2012)7 ®
9 Programme and Budget 2012-2013    
  - Council of Europe Programme and Budget 2012-2013   CM(2012)1
  - Decisions and documents of the Committee of Ministers concerning the Budget Committee [September 2011-May 2012]   P-Bud(2012)6 ®
a. Presentation of changes made by the Deputies to the draft budget 2012-2013 before its approval    
  - Programme and Budget 2012-2013 – Summary of changes made by the Deputies to the draft before its approval   P-Bud(2012)7 ®
b. Adjustments to 2013    
  -Programme and Budget 2012-2013 – adjustments to 2013
(i.a. the North-South Centre)
  CM(2012)130 ®
10 Late Payment interest on unpaid contributions    
  - Late payment interest on unpaid contributions   P-Bud(2012)11 ®
11 Human Resources - exchange of views with Mr Francis Dangel, Director of Human Resources    
a. Reform of the pension system    
  - Meeting report of the Budget Committee – September  2011 session, paras 68 to 75   CM(2011)123
  - Pension Reform - Reform of the Council of Europe’s pension schemes: Secretary General’s proposals for reform of the Council of Europe’s pension schemes   CM(2012)20 ®
  - Pension Reform: Reform of the Council of Europe's pension schemes – Legal Opinion by the Directorate of Legal Advice and Public International Law   CM(2012)20add ®
  - Pension Reform: allocation of the proceeds of the sale of the
B-building
  CM(2012)19 ®
  - Pension Reform - allocation of the proceeds of the sale of the B-building, Information document   CM(2012)19add ®
  - Pension Reform: opinion of the Chair of the Budget Committee   DD(2012)175 ®
  - Pension Reform: written contribution from the Staff Committee   DD(2012)382 ®
  - Pension Reform: letter from the President of the European Court of Human Rights   DD(2012)386 ®
  - Pension Reform: Draft proposals from 14 member states   DD(2012)317 rev ®
  - Pension Reform: Information on early pensions   GR-PBA(2012)14 ®
  - Comparison table of main pension schemes currently in force in international organisations   GR-PBA(2012)15 ®
  - Decisions and documents of the Committee of Ministers concerning the Budget Committee [September 2011-May 2012]   P-Bud(2012)6 ®
b. Staffing: development of number of staff and staff costs, ratios, etc.    
c. Contractual Policy: use of fixed term contracts    
d. Payment of salaries: payment dates for permanent and non-permanent staff    
e. Vacancy rates    
  - Proposal of Adjustment of the Technical Abatement Rate   P-Bud(2012)16 ®
12 Exchange of views with Mr Erik Fribergh, Registrar of the European Court of Human Rights    
  Adjustment to the 2012 Budget of the European Court of Human Rights   P-Bud(2012)13 ®
13 Exchange of views with Ms Susanne Keitel, Director of the European Pharmacopoeia – EDQM    
  - Meeting report of the Budget Committee – September  2011 session, paras. 5, 11-13, 58-63, 82 and 100   CM(2011)123
  - EDQM Medium Term Financial and Operational Strategy 2012-2015    
  - Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2011 – pages 54-61 (EDQM’s Budgetary Management Accounts)   CM(2012)100 add ®
  - Additional segmental information on the EDQM in IPSAS terms for 2010 and 2011   P-Bud(2012)9 ®
  - Resolution CM/Res(2011)12 concerning the budgetary management accounts of the European Pharmacopoeia for the year ended 31 December 2010   CM/Res(2011)12
  - Decisions and documents of the Committee of Ministers concerning the Budget Committee [September 2011-May 2012]   P-Bud(2012)6 ®
  - Final Report on a Risk Analysis and Contingency Plan    
14 Developments concerning Partial Agreements    
  - Developments concerning the Partial Agreements   P-Bud(2012)14 ®
15 Preparation of the seminar on RBB/RBM in September    
  - Preparation of the seminar on “Objectives, expected results and performance indicators”   P-Bud(2012)8 ®
16 Draft meeting report of the Budget Committee – May 2012 session    
  - Meeting report of the Budget Committee – May 2012 session   P-Bud(2012)15 ®
17 Other business    

Meeting of 19-23 September 2011

1

Opening of the meeting

 

 

 

- Draft Annotated Agenda

 

P-Bud(2011)OJ2

 

- Decisions of the Committee of Ministers concerning the Budget Committee [November to April 2011]

 

P-Bud(2011)11 ®

 

- Decisions of the Committee of Ministers concerning the Budget Committee [May to September 2011]

 

P-Bud(2011)18 ®

 

- Report of the May 2011 meeting

 

CM(2011)69 ®

 

- Financial Regulations and Supplementary Provisions of the Council of Europe

 

DPFL 30/06/2011 ®

2

Consolidated Financial statements and Budgetary Management accounts for 2010

 

 

 

- Consolidated Financial Statements for the year ended 31 December 2010

 

CM(2011)100 ®

 

- Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2010

 

CM(2011)100 add ®

  - Financial Statements and Budgetary Management Accounts of the Partial Agreement establishing the European Centre for Global Interdependence and Solidarity for the year ended 31 December 2010   CM(2011)101 ®
  - Financial Statements and Budgetary Management Accounts of the Partial Agreement of the European Support Fund for the co-production and distribution of creative cinematographic and audio-visual works "Eurimages" for the year ended 31 December 2010  

CM(2011)102 ®

  - Consolidated Financial Statements and Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2010 – Follow up to the Report of the External Auditor - Memorandum of the Secretary General   CM(2011)103 ®
  - Financial Statements and Budgetary Management Accounts of the Partial Agreement of the European Support Fund for the co-production and distribution of creative cinematographic and audio-visual works "Eurimages" for the year ended 31 December 2010 - Follow up to the Report of the External Auditor - Memorandum of the Secretary General   CM(2011)103 add ®

3

Implementation of the reform of the Organisation, including budgetary aspects: exchange of views with Ms Gabriella Battaini, Director General of Programmes (appointed as from 1 October 2011)

 

 

 

- Decisions of the Committee of Ministers concerning the Budget Committee [November to April 2011]

 

P-Bud(2011)11 ®

 

- Decisions of the Committee of Ministers concerning the Budget Committee [May to September 2011]

 

P-Bud(2011)18 ®

4

Presentation of the budgetary context

 

 

 

- Decisions of the Committee of Ministers concerning the Budget Committee [May to September 2011]

 

P-Bud(2011)18 ®

5

Implementation of the 2011 budgets as of 31 August 2011

 

 

 

- Budgetary situations as of 31 August 2011

 

P-Bud(2011)20 ®

6

Draft programme and budget for 2012-13

 

 

 

- Priorities for 2012-13 and their budgetary implications

 

CM(2011)48rev ®

  - Council of Europe Draft Programme and Budget 2012-13   CM(2011)130 ®

 

- Decisions of the Committee of Ministers concerning the Budget Committee [November to April 2011]

 

P-Bud(2011)11 ®

 

- Decisions of the Committee of Ministers concerning the Budget Committee [May to September 2011]

 

P-Bud(2011)18 ®

  - Pension Reserve Fund - Actuarial Study 2011   CM(2011)108 ®
  - Suppression of posts and positions in 2012-13 and implementation of measures for early termination of service of permanent staff   P-Bud(2011)19 ®
  - Draft programme and budget 2012 and 2013 – Ordinary Budget   P-Bud(2011)24 ®
  - Draft programme and budget 2012 and 2013 – Other Budgets   P-Bud(2011)25 ® + Corr. ®
  - EDQM 2012-2015 Medium Term Financial and Operational Strategy (version of August 2011)   Link to document ®
  1. General discussion on budgetary aspects    
  2. Detailed review of some programmes lines and budgets:    

 

a. European Court of Human Rights: follow up to Interlaken Conference
b. Roma
c. Children’s rights
d. EDQM (European Pharmacopoeia), including review of the Medium Term Strategy 2012-15
e. Eurimages
f. Venice Commission
g. Investments
h. Pensions
i. Evolution of staff expenditure
j. Conditions for transfers between programme lines (see item 6, p. 3 of doc. P-Bud(2011)11)

 

 

7

Exchange of views with external auditor, Mr Christophe Rosenau

 

 

 

- Consolidated Financial Statements for the year ended 31 December 2010

 

CM(2011)100 ®

 

- Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2010

 

CM(2011)100 add ®

  - Financial Statements and Budgetary Management Accounts of the Partial Agreement establishing the European Centre for Global Interdependence and Solidarity for the year ended 31 December 2010   CM(2011)101 ®
  - Financial Statements and Budgetary Management Accounts of the Partial Agreement of the European Support Fund for the co-production and distribution of creative cinematographic and audio-visual works "Eurimages" for the year ended 31 December 2010   CM(2011)102 ®
  - Consolidated Financial Statements and Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2010 – Follow up to the Report of the External Auditor - Memorandum of the Secretary General   CM(2011)103 ®
  - Financial Statements and Budgetary Management Accounts of the Partial Agreement of the European Support Fund for the co-production and distribution of creative cinematographic and audio-visual works "Eurimages" for the year ended 31 December 2010 - Follow up to the Report of the External Auditor - Memorandum of the Secretary General   CM(2011)103 add ®
8 Exchange of views with the internal auditor, Mr Ansgar Eussner, Director of Internal Oversight    

 

- Annual Report 2010 of the Directorate of Internal Oversight

 

CM(2011)64 ®

 

- Decisions of the Committee of Ministers concerning the Budget Committee [May to September 2011]

 

P-Bud(2011)18 ®

9

Information in respect of Council of Europe buildings

 

 

 

- Decisions of the Committee of Ministers concerning the Budget Committee [May to September 2011]

 

P-Bud(2011)18 ®

10

Exchange of views with the Rapporteurs Group on Programme, Budget and Administration (GR-PBA)

 

 

11

Working methods of the Budget Committee

 

 

  - Working methods of the Budget Committee   P-Bud(2011)21 ®

12

Any other business - 2011 budget of the Enlarged Partial Agreement on the Co-operation Group to Combat Drug Abuse and Illicit Trafficking in Drugs (Pompidou Group)

 

 

 

- Revision of the 2011 budget of the Enlarged Partial Agreement on the
Co-operation Group to Combat Drug Abuse and Illicit Trafficking in Drugs (Pompidou Group)

 

P-Bud(2011)23 ®

Meeting of 3-6 May 2011

1

Opening of the meeting

 

 

2 Election of the Chair and Vice-Chair    
  - Election of the Chair and Vice-Chair   P-Bud(2011)4 ®
3 Adoption of the Agenda    

 

- Draft Annotated Agenda and Provisional Order of Business

 

P-Bud(2011)3

4 Examination of the reports and minutes of the prior meetings    

 

- Meeting report of the Budget Committee – October 2010 session

 

P-Bud(2010)137 ®

 

- Budget Committee – Minutes of the September 2010 session

 

P-Bud(2010)CR2 ®

 

- Decisions of the Committee of Ministers concerning the Budget Committee

 

P-Bud(2011)11 ®

5

Programme and Budget 2011 - Presentation of changes made by the Deputies to the draft before its approval

 

 

 

- Programme and Budget 2011 – Summary of changes made by the Deputies to the draft before its approval

 

P-Bud(2011)5 ®

 

- Decisions of the Committee of Ministers concerning the Budget Committee

 

P-Bud(2011)11 ®

6

Implementation of the 2010 Programme and Budget

 

 

 

- Council of Europe Progress Review Report 2010

 

CM/Inf(2011)9rev ®

 

- Progress Review Report 2010: Results Based Budgeting (RBB) 2010

 

DPFL(2011)174 ®

 

- Budgetary Management Accounts 2010 Ordinary Budget

 

P-Bud(2011)6 ®

 

- Budgetary Management Accounts 2010 Partial Agreements

 

P-Bud(2011)7 ®

  - Decisions of the Committee of Ministers concerning the Budget Committee   P-Bud(2011)11 ®

7

Programme and Budget 2012-2013 – Examination of the priorities of the Secretary General

 

 

 

- Priorities for 2012-13 and their budgetary implications

 

CM(2011)48rev ®

  - Reform, Proposed new set-up for intergovernmental structures, proposal by the Secretary General   SG/Inf(2011)9rev  ®
SG/Inf(2011)9rev-add ®

 

- Programme and Budget 2012-2013: Calendar

 

CM(2011)2 ®

 

- Decisions of the Committee of Ministers concerning the Budget Committee

 

P-Bud(2011)11 ®

8 Draft Revised Financial Regulations and introduction of a Biennial Budget    
  - Draft revised Financial Regulations and Supplementary Provisions of the Council of Europe   CM(2011)25 ®
  - Compilation of comments from members of the Budget Committee   P-Bud(2011)8 ®
  - Draft revised Financial Regulations and Supplementary Provisions of the Council of Europe – taking into account certain proposals of members of the Budget Committee   P-BUD(2011)13/
CM(2011)25 ®
  - Biennial Budget – Policy Issues   SG/Inf(2011)3rev ®
  - Introduction of a biennial budget of the Council of Europe   CM(2010)125 ®
  - Introduction of a biennial budget - inflation adjustment   P-Bud(2011)12 ®
  - Decisions of the Committee of Ministers concerning the Budget Committee   P-Bud(2011)11 ®
9 Revision of the 2011 Budget of the Enlarged Partial Agreement on the Co-operation Group to Combat Drug Abuse and Illicit Trafficking in Drugs (Pompidou Group)    
  - Revision of the 2011 Budget of the Enlarged Partial Agreement on the Co-operation Group to Combat Drug Abuse and Illicit Trafficking in Drugs (Pompidou Group)   P-Bud(2011)9 ®

10

Information in respect of the implementation of the Investment Programme

 

 

 

- Information in respect of the implementation of the Investment Programme

 

P-Bud(2011)10 ®

11

Examination and approval of the meeting report

 

 

12

Other business

 

 

Meeting of 12-15 October 2010

1 Opening of the meeting    
  Report of the September 2010 meeting    
  Meeting report of the Budget Committee – September 2010 session   CM(2010)123
2 Introduction of a biennial budget    
  Introduction of a biennial budget of the Council of Europe    
3 Administrative expenses levies on extrabudgetary resources    
  Administrative expenses levies on extrabudgetary resources
Mr Laumanns’ document : Elements of a strategy concerning the joint programmes (JP) and the voluntary contributions (VC)
  P-Bud(2010)14 ®
4 Exchange of views with the external auditor    
  Consolidated Financial Statements and Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2009   CM(2010)100
  Financial Statements and Budgetary Management Accounts of the Partial Agreement establishing the European Centre for Global Interdependence and Solidarity for the year ended 31 December 2009   CM(2010)101
  Financial Statements and Budgetary Management Accounts of the Partial Agreement of the European Support Fund for the co-production and distribution of creative cinematographic and audio-visual works "EURIMAGES" for the year ended 31 December 2009   CM(2010)102
  Consolidated Financial Statements and Budgetary Management Accounts of the Council of Europe for the year ended 31 December 2009 – Follow up to the Report of the External Auditor - Memorandum of the Secretary General   CM(2010)103 +
CM(2010)103 add +
CM(2010)103 add2
5 Exchange of views with the internal auditor    
  Annual Report 2009 of the Directorate of Internal Audit   CM(2010)51rev
6 Information in respect of the “B building”    
7 Modification to the draft Programme and Budget following the publication of CCR recommendations on the annual remuneration adjustment 2011    
  Adjustments to the 2011 Draft Budgets   CM(2010)135
8 Exchange of views with the Rapporteurs Group on Program, Budget and Administration (GR-PBA)    
9 Internal taxation – Continuation of discussion on the documents provided by Ms Van Nieuwenburg    

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