The Council of Europe logo must appear on all material produced with the grant received, together with a mention of the support received from the European Youth Foundation.


Reporting on an international or a pilot activity?

For an international activity or a pilot activity, you are expected to:

  • fill in the online activity report
  • send by land post a clear and transparent financial report, using the Excel table created by the EYF and following the "Guidelines for financial reporting", together with the signed list of participants and copies of any material produced, photos, videos.

Before preparing your report, read carefully the contract you have signed and consult all the documentation available. Your report will be sent back if it does not correspond to these guidelines (for example, all copies of bills must be signed and certified).


Reporting on an annual work plan?

The reporting for work plans is split in two parts. An interim report is requested (date is mentioned in the contract), which concerns the activity report only. You are asked to give an update on the state of play, the possible changes and the objectives achieved so far. No invoices are requested, however you are asked to indicate the final cost of the activities having taken place so far (as realistic as possible). The final report is expected 2 months after the final activity of the work plan.


Interim report

  • The date of the interim report is indicated in the contract you signed as well as the conditions and recommendations made by the Programming Committee on youth.
  • This report is meant to evaluate how the first part of the work plan went. You should explain, about each activity:
    • Which objectives were reached?
    • How were these objectives reached? Were there changes/unforeseen events in the progress or organisation of the activity?
    • If some objectives were not reached, why?
    • Based on this, are there modifications to be made on the future activities?
  • This is mainly a report about content, as the financial report will be asked for at the end of the work plan. You only need to indicate if:
    • The cost of an activity has changed.
    • An activity has been cancelled.
    • Please provide an updated/final programme of activities implemented and a signed list of participants.
    • You are not expected to provide a full financial report but for each activity, indicate the real total cost (this can be adjusted if necessary in the final report).


Final report

  • Two months after the end of the last activity of the WP, you will have to complete a detailed financial report of all the activities (including those you reported in the interim report).
  • You will also have to give feedback about the content of the work plan. This should include:
    • An overall reflection and evaluation about the work plan as a whole. The aim is to have a critical overview. Here are examples of the questions you should ask yourself:
      • Did all the activities put together reach the global objective of the WP?
      • Did you encounter problems?
    • A report explaining how the second part of activities went:
      • Which specific objectives were reached by each activity?
      • How were these objectives reached? Were there changes/unforeseen events in the progress or organisation of the second half of activities?
      • What was not achieved and why?

Forms & guidelines


How to report on a two-year structural grant?

The grant was awarded in principle for two years. At the end of the first year, an activity report is requested, together with estimated figures for the budget.

At the end of the second year, a more detailed report is required, as well as certified/audited accounts for the two years. Your organisation’s annual accounts for the two years concerned signed by the legal representative and validated by external auditors must be sent to the EYF within six months following the end of the two-year period.

Forms & guidelines

Evénements FEJ
Projets en cours
soutenus par le FEJ

Les bénéficiaires doivent:

  • utiliser le logo du Conseil de l'Europe sur les publications, sites web, etc. mentionnant le projet
  • mentionner le soutien du FEJ
  • télécharger le logo
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