1. What type of grant application can we apply for?
Check who can apply for what on the "Grants" page (grants available). Once registered, you will have access to the application forms corresponding to the type of your organisation.
2. Can we fill in an application in any language other than English or French?
The official languages at the Council of Europe are English and French, therefore we will only accept applications which are written in one of the two official languages.
3. Can we present a project on any kind of theme?
The EYF awards grants to projects that correspond to the priorities of the Council of Europe's youth sector (see the "Grants" page, CoE themes and youth sector priorities)
For pilot activities taking place in 2013, the EYF will concentrate on those addressing challenges affecting young people at local level, based on innovation or on replication (of best practices for example) and having clear links to and an impact on the local context.
Pilot activities developed in the framework of the flagship programmes of the youth sector of the Council of Europe (i.e. Young people combating Hate Speech On-Line, Roma Youth Action Plan, Youth Peace Ambassadors and Enter 2!) will be considered.
For international activities, please consult the guidelines for 2014-2015 priorities.
4. Is it OK if my pilot activity starts in 2 months' time?
No, you have to submit your grant application for a pilot activity at least 3 months before the start date. We would advise you to send it earlier if possible, to give time for the assessment and decision-making process.
5. How much can we ask for?
Check on the maximum grant that can be requested for each type of application on the "Grants" page (grants available). Note that you will have to find co-financing for an international activity – the EYF cannot cover more than two-thirds of the total cost.
If you apply for a work plan, the two-thirds rule will apply to the total cost of the international activities calculated together.
6. Is EYF funding compatible with other funding?
Yes. What is more, as the EYF can only fund two-thirds of the cost of an international activity, you will need to find co-funding. You will have to justify in your financial report that this is co-funding and not double funding by providing invoices and proofs of payment of all the real costs, as well as proof of any co-funding.
7. Do we have to have partners?
If you are a national youth NGO, you must have at least 3 partners from 3 other countries to apply for an international activity.
The applying NGO and the 3 (minimum) partners must work together throughout the whole process (initial idea, concept, design, implementation, evaluation, etc.). There must be a valid reason why these organisations are working together (for example a common vision on a particular subject, specific expertise, previous co-operation).
You are asked to explain why you co-operate with these organisations, what joint activities you have carried out over the past 2 years, what role each organisation will play in the process and if the organisations are known to the EYF.
A partner is not:
- an individual
- an organisation only sending participants but not having any other role.
8. Do participants in our activity have to pay a contribution to travel costs or a participation fee?
No, this is not obligatory for an EYF-funded activity. Depending on the circumstances, you can cover 100% of the participants' costs. The EYF does not want to limit access to EYF-funded activities to young people who can afford to pay a participation fee.
9. What if we don't know yet what countries the participants will come from?
Give an indication of your expectations in the grant application (you must have participants from at least 7 Council of Europe member states for an international activity). If you receive a grant, you will have to indicate the real situation in your report. You are encouraged to inform the EYF about the situation concerning the participants during the preparatory phase. You are also expected to ensure a good geographical and gender balance among the participants. Don't forget to prepare a signed list of participants to send with your report (there is a template on the EYF website).
10. Can we submit more than one application at the same time (for example a work plan plus an international activity)?
There is no limitation in terms of numbers of applications that can be submitted to the EYF by one organisation for the same deadline.
However, EYF resources are limited and its aim is to support as many youth NGOs as possible!
11. How long can a pilot activity last?
By definition, a pilot activity is a response to a specific need and should therefore be limited in time. All costs related to a project should be spent before the end of the calendar year. Depending on the circumstances and the real needs, it may be possible to continue into the following year. This should be justified in the application and the EYF Secretariat will examine each request.
12. What is a work plan?
A work plan is a grant application for a series of activities taking place during the same year. They can be activities at international or local level, as well as publications, but there must be a link between the different parts of the work plan and they must correspond to the Council of Europe's priorities in the youth sector. Please note that it is no longer possible to apply for a publication (former Category B) as a separate one-off international activity.
Based on the "strategic approach" of your organisation for the coming years you should identify elements which you would like to include in the work plan submitted to the EYF for the year in question. For example, you can choose one of the priorities which you intend to focus on in the coming years according to your strategic approach and include several actions linked to this priority in a work plan. Or it could be a transversal issue that crosses the different action lines, for example, if you intend to intensify the training element in each line of action.
13. We have to attach a timeline and a programme – what is the difference?
The timeline gives a general overview of which actions are foreseen at which stage of the project over a certain period of time (preparation, activity, evaluation, follow-up). In this document you should present the milestones of the project with dates (you do not need to indicate the exact day but maybe the week or the month).
The programme should show how you will be working with the participants in a face-to-face situation during the main activity of your project (international meeting, workshop, training, etc). It should indicate which sessions are planned and on which topics. If you already know which methods you intend to use during the sessions you can also add this information. The programme can of course be adapted during the preparatory process and the activity itself depending on the needs of your participants.
14. Can we apply for a structural grant?
See more information on the "Grants" page concerning who can apply for what.
International NGOs and networks can apply for a 2-year structural grant (every 2 years) if they have had at least 3 international activities during the past 3 years (EYF Category A and/or B grants or an EYC study session). They must have a European structure or secretariat and present their strategic approach for the medium/long term, as well as a detailed activity plan for the coming 2 years.
Regional networks of youth NGOs can apply for a one-off (non-renewable) structural grant for one year to build up a European structure or secretariat.
Deadline for applications: 1 October 2013
15. When can we expect the results and how will we be informed?
Decisions on grant applications for international activities and work plans are taken by the Programming Committee on Youth in June and December. You will be informed of the decision immediately after the meeting.
Grant applications for pilot activities are processed throughout the year and the Programming Committee on Youth takes decisions every 2 to 3 months. You will be informed as soon as the decision is taken.
16. Is it possible to resubmit the same project proposal if it is rejected the first time?
You will be informed in the rejection letter if and under which circumstances you are allowed to resubmit your project application.
17. When will the first instalment be paid?
The EYF will normally request the payment of the first instalment of the grant 10 weeks before the start of your activity, on the condition that you have sent the signed Grant Acceptance Form to the EYF by post and fulfilled any conditions linked to the first payment (if applicable). However it can take up to 3 weeks until the money arrives on your bank account. Before any payment can be made, you must update your bank account details on your registration form.
18. What if I don't have a bank account?
If your organisation does not have its own bank account or cannot receive funds from the EYF for some reason, you should contact the EYF Secretariat. The use of a partner organisation to transfer funds can only be used under strict conditions. They partner organisation must have good relations with the EYF and both organisations will be asked to sign a statement committing themselves to provide all the necessary information on the proper use of the funds.
19. How do I report on my EYF-funded activity?
You will find guidelines on how to fill in the online report form and present your financial report, as well as templates for the activity and financial report and list of participants in the Grants section (Reporting).
Click and browse through the Statute of the European Youth Foundation. It will give you a good insight into our administration.